Deputy Director (Payroll)

Hours : Full Time - 35 Hours

Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.

Work Location : 30-30 Thomson Avenue, LIC, NY 11101

The Department of Design & Construction, Human Resources and Staff Development Payroll & Time Management Unit, is looking for a Deputy Director of Payroll to be responsible for managing the agency’s payroll for approximately 1,200 employees.

Under general supervision and with latitude to exercise decision making and independent judgement, the selected candidate will be responsible for the payroll operational function which includes :

• Reviewing of various reports including the 160 and 161 and the utilization of employee level approval / holds.
• Performing pay audits to determine under / overpayments and taking corrective actions as necessary, including issuing pay, drafting overpayment letters, entering overpayment deductions, and completing stop / reversal payments.
• Assisting with payroll audits such as salary administration for new hires, salary adjustments, promotions, contractual compliance and Mayor Personnel Orders for accuracy and compliance with policy, rules, and regulations.
• Researching and processing longevity differentials, service increments, and recurring increments.
• Maintaining database of employee’s title, salary, for the processing of differentials.
• Researching, calculating, and issuing grievance payments, non-managerial lumpsums, license fee reimbursements as well as other one-time payments.
• Completing the Payroll Summary and Reconciliation for the biweekly and supplemental payrolls.
• Liaison with Office of Payroll Administration (OPA) to pick up bi-weekly payroll paychecks.
• Running and reviewing pay-to-pay biweekly reports.
• Sorting and distributing paychecks, stubs, and handouts to employees and designated division liaisons.
• Assisting with the processing of commuter benefits, direct deposits, and 529 applications.
• Processing Workers' Compensation transactions; reviewing and researching payroll and personnel information, preparing appropriate forms and memos, to enter transactions in the Workers' Compensation System (WCS).
• Serving as the liaison with the NYC Office of Payroll Administration (OPA) to issue payments to the beneficiaries of deceased employees in a timely manner.
• Preparing Managerial Lump Sum Payments, forward to Comptroller’s Office for review and approval, and processing payments upon receipt of approval.
• Assisting with overtime reports utilizing CHRMS, Excel and working collectively and independently with the Director on special projects, as necessary.
• Assisting with the yearly processing of the motor vehicle taxable fringe benefit.
• Preparing and processing separations in HRIS and NYCAPS.
• Researching and responding to payroll inquiries.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees.

Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees :

Please go to NYC Government Jobs Explore Careers City of New York, go to Search for Open Jobs, and type in the Job ID # listed above.

Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and / or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Candidate must have a strong knowledge of CHRMS, PMS, RMDS, and Pi, and knowledge of Payroll operations is a must.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at https : / / studentaid.gov / pslf / .

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

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