PART-TIME FACILITIES SUPERVISOR (UNION - AFSCME)

Salary Range : $22.0510- $28.2500 Hour

Starting salary is dependent upon qualifications but in most cases is no higher than the midpoint for range.

SCHEDULE :

Levy Senior Center : Saturday and Sunday 8 : 30 am-3 : 30 pm

NATURE OF WORK :

Under the guidance of the Division Manager or their designate, the Part-Time Facilities Supervisor at the Levy Senior Center is primarily responsible for clerical and administrative tasks associated with daily operations at the front desk.

This clerical position involves providing efficient office support, coordinating programs, and assisting with the maintenance of the facility's interior and exterior when needed.

ESSENTIAL FUNCTIONS (Specific assignment will include some or all of the following) :

• Provide direct customer service during shifts, including administrative tasks and program support such as cash handling, processing registrations, preparing bank deposits, and engaging with the public.
• Assists in the administrative duties of Senior Services Division Special Events
• Perform occasional light custodial duties such as cleaning restrooms and windows, mopping, vacuuming, and trash removal.
• Assist in room setups / breakdowns, including AV equipment, and maintain the facility's presentable appearance.
• Supervise and maintain orderliness in the building and grounds, including occasional outside supervision.
• Provide administrative and technical guidance when necessary, including office supervision and handling patron inquiries.
• Assisted in scheduling facility usage and monitoring in-house programs and room rental agreements.
• Assist in snow and debris removal from sidewalks and property walkways.
• Set up and break down tables, chairs, and equipment for scheduled activities.
• Maintain supplies and equipment inventories.
• Address unsafe conditions, and report needed repairs promptly.
• Assisted in accident / incident reporting and handled customer relations issues.
• Provide public customer service and dispute resolution as needed.

MINIMUM REQUIREMENTS OF WORK :

• High school diploma or GED.
• Two or more years of clerical / administrative experience
• Willingness to obtain First Aid / CPR / AED certification within six months of employment.
• Preferred 1-2 years of computer experience with word processing and database applications.
• Strong mathematical skills including arithmetic operations and monetary calculations.
• Excellent reading, writing, and speaking skills, with the ability to communicate effectively.
• Familiarity with office equipment, including computers, software, and general office tools.
• Fluency in Spanish is preferred

Knowledge, skills, and abilities in the following areas :

• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public.
• Knowledge of the hazards and precautions of the equipment and chemicals used.
• Knowledge of methods, techniques, materials, equipment, and safety precautions used in recreational facilities, including the ability to understand athletic program needs
• Ability to read, understand, and apply instructions for safely applying chemicals and / or cleaning supplies.
• Ability to establish and maintain effective working relationships with supervisors, co-workers, and the public.
• Ability to greet the public in a courteous manner.

PHYSICAL REQUIREMENTS OF WORK :

Ability to work in confined spaces and to work safely around operating equipment

• Ability to exert up to 75 pounds of force occasionally and / or up to 50 pounds frequently and up to 20 pounds of force constantly to move objects
• Ability to work outdoors, occasionally, in various weather conditions such as extreme cold, high winds, rain, snow, sleet, high temperatures, and humidity.
• Ability to perform heavy manual labor including, but not limited to, lifting heavy objects, climbing, sitting or standing for long periods;

bending, crawling, identifying or distinguishing colors, recognizing the depth of objects, focus on small or distant objects, talk and hear.

• Frequently exposed to dangerous equipment, loud noises, vibrations, dust, dirt and odors.
• Ability to lift chairs and tables and deliver heavy merchandise to departments

SUPERVISION :

Work is performed under the general direction / supervision of the Division Manager or their designee. Assignments may vary from season to season and day to day.

Assignments can be either verbal or written, with the employee determining proper procedure and work methods and is responsible for completing the work according to City work rules and safety regulations.

Work is reviewed through ongoing observation, written and verbal communication, meetings, and feedback from supervisors and other department employees.

Guidance is provided through rules and regulations, policies and procedures, Unified Work Rules, Union Contract, Personnel Rules, and OSHA.

Work is evaluated at least annually for the safe and skilled operation of equipment, quality of tasks, adherence to work rules, and performance per this classification standard.

PUBLIC CONTACT :

The employee will have contact with the general public in city-owned buildings. The employee may need to respond to questions and complaints and provide general direction to the public;

the employee has regular contact with other City employees to share information and complete work assignments.

SELECTION METHOD

Chosen candidates will be required to provide proof of licenses, certifications, and education required for this position.

Candidates will also be subject to qualifying pre-employment processes, including medical examination, drug / alcohol screen, employment verification, and criminal background check.

The City of Evanston is an equal opportunity employer and ensures against discrimination in employment on the basis of a person's race, color, sex, age, religion, disability, national origin, ancestry, sexual orientation, marital status, parental status, military discharge status, source of income, housing status, or gender identity.

The City of Evanston is also committed to accessibility for persons with disabilities. Any person needing mobility or communications access assistance should contact Human Resources at 847-448-8204 (voice) or 847-866-5095 (TTY).