Litigation Legal Secretary

Our client is a full-service law firm providing skilled and experienced representation and counseling in Business Litigation, Business Transactions, Commercial Real Estate, Employment and Family Law, Oil and Gas, Property Tax and Eminent Domain, Wills, Trusts and Estate Planning.

Position Title : Legal Secretary

Department : Litigation

FLSA : Salaried, Non-Exempt

Position Summary : Assistance and legal secretarial support to attorney and paralegal. Reports directly to assigned attorney and paralegal.

Essential Functions

Have a basic understanding of the factual, procedural, and legal issues underpinning every case.

Understand the deadlines for each case and manage workflow to comply with deadlines and case needs.

Have a basic understanding of the work the attorney needs to complete in the next three to four weeks and assistance that can be provided with that work.

• Coordinate legal activities, draft legal documents, manage deadlines.
• Organize and maintain files for the litigation group, keep records up to date; retrieve information as needed.
• Digitally input and maintain information.
• Ability to work overtime, including evenings and weekends (on as as-needed basis).
• Screen all calls for attorney; take accurate messages.
• Process outgoing mail promptly; ensure all attachments and enclosures are included.
• Receive incoming mail, process, route appropriately.
• Enter attorney and paralegal time into the accounting system.
• Keep all filing up-to-date and well-organized.
• E-file and file legal documents in state and federal courts, ensuring deadlines are met.
• Schedule appointments, depositions; reserve conference rooms, equipment, or platform access as necessary.
• Bates Label and index document production for parties and experts; complete required copying / scanning.
• Prepare check requests as needed.
• Keep files organized by updating pleadings, discovery documents, and correspondence.
• Close and prepare files for storage.
• Assist paralegal in preparing notebooks, exhibits, and materials for hearings, mediations, trials, or other projects.
• In addition to regular duties, assist litigation attorney and paralegal with billable projects on an as-needed basis.
• Some personal assistant tasks for Attorney (transportation or travel planning, etc.)
• Perform additional work-related duties as assigned.

Education, Experience and Skills Required

Proficient in typing accurately and skilled in using office equipment such as a computer, calculator, copier, postage meter, scanner, and fax machine.

Strong verbal communication and interpersonal skills.

Ability to organize tasks, prioritize work, and meet deadlines.

A minimum of 2 years of experience as a legal secretary.

Able to understand and follow instructions as given.

Self-motivated, with the ability to work independently on special projects.

Strong time management and organizational skills.

Competent in managing various filing systems for different attorneys and groups.

Able to remain calm and composed in stressful situations.

EEO / AA Employer / Vet / Disabled.

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The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.

For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

none specified)