Administrative Assistant III

Administrative Assistant III

The Administrative Assistant III is responsible for providing administrative and clerical support to program directors, faculty, staff, and students within the Program, and throughout the College of Science and Engineering.

Job Duties

• Provide administrative support to MSEC faculty, staff, and students on a daily basis including but not limited to facility requests, inventory, serve as time administrator, maintain multiple email accounts and calendars, update website, coordinate special events and maintain program's filing system.
• Back-up to the Business Manager and assist in preparing and executing purchases in Marketplace. Manage records associated with transactions. Resolve discrepancies as required.
• Manage all purchasing and travel aspects including vendor setup, prepare and process requisitions, p-card purchases and p-card log maintenance, e-NPO's, accounts payable, package receiving and other.
• Prepare travel requests / expenses using Concur.
• Process department hires including preparing onboarding documents, verify all I-9's in HireRight, post jobs in Handshake, maintain personnel files / records, prepare and submit all hiring PCR's, and establish prioritization of office tasks / projects.
• Supervise and train student workers. Approve time entry in SAP for hourly employees.
• Access Administrator-Submit facility work worders, act as dept. key / access administrator.
• Assist director with admissions process including application downloads and review, answering applicant questions, scheduling interviews, and maintaining admissions files.
• Assist director with course scheduling in CLSS, including working with other departments staff and faculty.
• Maintain all department files includes purchasing documents, inventory, personnel, student progress files and reports.
• Process graduate faculty nominations and student dissertation forms. Refer students to appropriate resources for assistance.
• Setup and maintain program course evaluations at the end of every semester.
• Perform other duties as assigned.
• Utilize social media to market the program

Required Qualifications

Preferred Qualifications

Additional Information to Applicants

Job Open Date 10 / 09 / 2025

Job Close Date (posting closes at midnight) 10 / 20 / 2025

Open Until Filled No

Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start 8 : 00AM

Normal Work Hours End 5 : 00PM

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.