Executive Assistant
About the job
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.
A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. We are seeking a candidate who can maintain a positive and professional attitude under pressure, with the flexibility to adapt to changing priorities in a deadline driven environment.
This is an on-site position only, no remote work.
What You'll Be Doing - the day to day
- As part of the team, you will work from our office in Santa Clara office
- Executive Administrative Specialist will be responsible for a broad range of administrative duties in support of the Sales and Marketing Division.
- Calendar management utilizing Microsoft Outlook; must be flexible with last minute schedule changes and urgent meeting requests
- Coordinate conference / meeting room set-up, order catering, and make logistical arrangements including ensuring audio / video equipment is functioning properly in advance of meetings
- Ad-hoc administrative projects and general administrative support
- Use Concur to arrange and maintain travel plans and itineraries
- Use Concur to assist with the timely submission of expense reports and all appropriate follow-up work
- Processing invoices from external parties
- Screening and handling of telephone calls
Who You Are - the essentials
- Prior Executive Administrative or Administrative experience
- Strong attention to accuracy and detail
- Self-motivated with the ability to work both independently and with a team.
- Remain high level of confidentiality at all times.
- Excellent verbal and written communication skills.
- High level of organizational skills.
- Proficient in Microsoft applications
- Business travel and expense reporting experience
This is a contract to hire job opportunity
Pay Range $63,400K + 71,000K +Benefits
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