The office manager provides support for all Meineke stores in Alaska. The successful office manager will have knowledge of Quickbooks online, Google Docs, Google Sheets, Good Drive, Google Calendar, Microsoft Word and Excel.
Responsibilities include onboarding new hires, managing job postings, processing terminations, new hire reporting to state agencies, maintaining personnel files, processing unemployment and child support, managing benefits and retirement plans, payroll taxes and payroll.
The office manager is also responsible for daily posting into Quickbooks, journal entries, financial reports, accounts receivable, processing fleet payments, monitoring emails, tracking and paying bills, government reporting, managing American Express account and other duties as assigned.
Office Manager Responsibilities :
Serve as the point person for office manager duties including, but not limited to :
- Maintenance
- Mailing
- Supplies
- Equipment
- Bills
- Errands
- Shopping
- Schedule meetings and appointments
- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with various companies regarding office equipment
- Ensure that all items are invoiced and paid on time.
Office Manager Requirements :
- Proven experience as an Office Manager, Front Office Manager or Administrative assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and Word, in particular) and Google Suites (Gmail, Calendar, Drive, Docs, Sheets, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- High School degree; additional qualification as an administrative assistant or Secretary will be a plus
As a leader in the automotive aftermarket, Meineke of Alaska is constantly looking for driven and talented individuals to join our team.
We look for those who share our passion for high-quality repair work to help get our customers back on the road.
A career with Meineke means putting your knowledge and hard-earned skills to work in a locally-owned shop. Whether you’re looking for a position as a Technician or Service Advisor, Meineke provides opportunities for real-world experience.
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