Office Manager/Administrative Assistant

POSITION TITLE : Office Manager & Administrative Assistant

WAGE : $56, 160 - $60, 320

WORK HOURS : 40 hours per week

REPORTS TO : Kate Foster (Chief Executive Officer)

Who We Are : Sacred Society began as a vision for the future of hospitality, food & beverage, and health & wellness. After years of taking herself and her family on a journey of whole health embodiment and spiritual awakening, our founder, Barbie Beltran, realized that what makes us healthy what makes us happy is inseparable from community.

Sacred Society is a whole health bodega, a place where anyone from the community can come and find something that will help them heal.

Not just a physical space that offers sustenance and nourishment, but a gathering place for healing and therapeutic experiences.

Our brick-and-mortar location in the Western Highlands serves the city of Denver with love and conviviality, our digital community, and our online boutique offer local and global access to products, services, and experiences sourced expertly and intentionally.

Our ultimate purpose is to bring about a universal shift in individual consciousness sparked by an awakening to the beauty of our inner and outer landscapes.

POSITION SUMMARY : Sacred Society is seeking an individual to administer the office and perform basic bookkeeping functions on a full-time or near full-time basis.

This centralized and critical role serves as an important hub and support to our organization. The candidate must be interested and energized by being attentive to detail, strong organization skills, and relationship maintenance and building with our vendors and partners.

WHO WILL BE SUCCESSFUL : The person who will be successful in this role and as part of the Sacred Society team is passionate, creative, open-minded, flexible, self-directed, team-oriented, and willing to learn from mistakes.

They are also results-driven, detail-oriented, organized, and responsible. As a Company, we are seeking like minded individuals who are on a wellness journey, spiritually, mentally, and physically.

BOOKKEEPING JOB DUTIES AND RESPONSIBILITIES

• Maintain customer and vendor relationships and accounts.
• Maintain and organize financial records and personnel information to ensure security and confidentiality.
• Process Accounts Receivable transactions in accounting system pledges and receipts.
• Ensure proper approvals have been obtained for all cash disbursements.
• Process Accounts Payable transactions in the accounting system invoices and payments.
• Reconcile and process employee expense reimbursements and ensure that proper approvals have been obtained.
• Work regularly with our third party Accounting Team, Nimbl, as well as Leadership and HR.
• Assist in the month-end, quarter-end, and year-end closing process, including posting various entries in the accounting system under the guidance of a third-party accountant.
• Assist in annual budget and financial audit processes.
• Act as a liaison between the finance department and various departments within the organization.
• Other ad hoc analysis directed by management and / or a third-party accountant.

OFFICE ADMINISTRATION JOB DUTIES AND RESPONSIBILITIES

• Oversee the smooth operations of the office / administrative functions, including building maintenance and cleaning schedule, security and phone system, staff and visitor parking, furniture / equipment inventory and ordering, equipment management and maintenance, supply inventory and ordering, and general office procedures manual.
• Collaborate with the HR to ensure the implementation of all human resource policies and procedures, including recruitment, hiring, on-boarding, benefits, and ending employment.
• Establish and maintain effective filing systems (both digital and physical).

REQUIREMENTS

• QuickBooks Pro Online experience (minimum 1 year) and Bill.com
• Proficient use of Google Workspace or Microsoft Office products, including calendar, documents, and spreadsheets.
• Adobe Pro, including converting other types of documents into .pdf, compiling .pdf documents, paginating .pdf documents, and searching .pdf documents.
• Effective communications skills (oral and written).
• Strong organizational skills.
• Ability to learn quickly and work effectively in a fast-paced environment with changing priorities, while maintaining professionalism and strong rapport with team members.
• Consistently maintains a professional demeanor, appearance, and work environment.
• Demonstrated commitment to and experience with justice, equity, diversity, and inclusion policies and practices and employment of these values.
• Comfortable with self-reflection, willing to learn, and capable of working through conflict honestly and openly.
• Demonstrated track record of working well in a diverse team environment.
• Two to five years of progressive experience and responsibility in a bookkeeping and administration position.

What We Offer You :

• 100% coverage for health, dental, and vision insurance begins after your first 90 days
• Short Term Disability Insurance after your first 90 days
• Mental Health Resources through CNECTed
• Therapist Resources through Khesed Wellness
• Up to 120 hours (15 days) of accrued vacation time per year based on hours worked
• Accrued one hour of paid sick leave for every 30 hours worked, up to a maximum of 48 hours, which may be carried over year to year, up to that maximum.
• Colorado Earned Sick Time
• Colorado Family Leave program
• Bereavement Leave
• Maternity / Paternity leave up to 12 weeks at 75% of your regular salary
• Employee Meals - free (up to $15 menu value) on work days. 50% off all other times
• Spa Services Discount - 50% discount (once the 38th Avenue location opens)
• Pet Insurance reimbursement (up to $50 / month)
• Retirement Savings Program - Roth IRA (eligible after your first 90 days)

COMPENSATION : The full-time salary for this position is in the range of $56, 160 - $60, 320 and depends on the candidate’s experience and skills.

The full-time position comes with benefits, including health, dental, vision, and life insurance, short and long term disability.