Administrative Assistant
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.
A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This company offers amazing benefits, work life balance, and amazing opportunities for growth.
Responsibilities include :
- Administrative support for analyst and their teams
- Scheduling calls and meetings and accurate calendaring
- Coordinating often complex travel arrangements according to policies using SAP / Concur, including acquiring appropriate visas and approvals
- Creating and submitting Travel & Expense reports using Concur
- Support with heavy event planning, booking, scheduling, and registering of guests
- Maintaining Analysts’ contact and distribution lists
- Providing general office support, including ordering supplies, greeting guests, receiving mail
- Facilitating interaction with Jefferies’ support functions, such as facilities management and IT helpdesk, as needed by the office
- Interacting with local building management and vendors regarding office access and building services issues
Required :
- 1-3 years of experience preferably in finance
- Experience with Microsoft Outlook, Excel, PowerPoint and Word is essential
- Familiarity with SAP / Concur is preferred
- Strong communication, follow-up and organization skills and ability to maintain confidentiality, given the sensitive nature of our business
- Administrative experience supporting multiple teams
- Ability to multi-task and proactively anticipate team needs
- Bachelor’s degree
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