Administrative Assistant HR Executive
A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations.
This is a wonderful opportunity for a candidate passionate about administrative support, with a strong eye for detail, a sense of compassion and a strong understanding of confidentiality and discretion.
Looking for this candidate to stay in an administrative support role for at least 2 years, not looking for a quick promotion into HR.
This role is onsite in Midtown 4 days / week, 1 day remote working typical business hours.
Salary commensurate with experience : $70,000 - $95,000 + paid overtime, discretionary bonus, and a top benefits package including 401k match and free lunch onsite.
Responsibilities include :
- Managing calendars including scheduling internal and external appointments, and overseeing / planning monthly meetings
- Manage global travel planning and expense reports via Concur
- Assist with administrative assistance for Employee Relations team booking meetings, conference rooms scheduling and document management
- Answering calls and acting as a gatekeeper
- Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
- Maintaining and organizing files
- Monitoring and maintaining office equipment and inventory supplies for Team
- Ad hoc projects
Qualifications :
- Experience working within Financial Services a plus
- 1+ years of administrative assistant experience supporting a team of 2 or more and experience coordinating travel
- Maintain the highest level of confidentiality and has a strong sense of integrity
- Exercise sound judgement
- Highly organized with strong attention to detail and strong communication skills, both verbal and written
- Ability to multi-task and prioritize competing tasks and deadlines
- Ability to build relationships with key players and management
- Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel) and Concur is preferred
Please submit your resume to apply!
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