Job Description
As a level 3 administrative assistant, you will support multiple directors in the Production Operations team. Responsibilities include :
- Manage Director schedules via Microsoft Outlook with rapid notification of schedule change;
- Anticipate schedule actions and changes to coordinate regularly (daily) for near and long term actions;
- Manage organization business rhythm and updates to team, as required;
- Prepare and support Director meetings as required;
- Manage email account ensuring follow-through and timely response to time sensitive information and information requests;
- Arrange international and domestic travel and submit expense reports;
- Arrange visits for domestic and international visitors;
- Create and update executive presentations using MS Power Point;
- Interface with all levels for Internal and External customers;
- Formalize office processes and streamline operations.
Desired skills
Excellent written and verbal communication skills
Ability to support multiple directors and Sr. Managers
Reconcile expense reports.
Arrange visits for domestic and international visitors
Experience creating and updating executive presentations using MS Power Point.
Experience with meeting coordination, taking minutes, assign actions and seeing them to closure.
Ability to professionally interface with all levels of personnel.
Motivated and dependable.
Proactive organizational skills.
Senior Executive Administrative Assistant - Capital Markets in Houston, TX
Provide experienced administrative support to Zions Capital Markets Leadership and other Zions Capital Markets team members simultaneously. General administrative support including creating, maintaining, and editing Word documents, Excel spreadsheets and PowerPoint presentations; making and answerin...
Senior Administrative Assistant
A company is looking for a Senior Administrative Assistant to support management and lead special projects. ...
Administrative Assistant Senior Analyst
We are currently seeking a Administrative Assistant Senior Analyst to join our team in Plano, Texas (US-TX), United States (US). In this role, you will support multiple leaders in Global Innovation Headquaters including a Senior Vice Presidents in North America, and other remote locations. Proactive...
Senior Administrative Assistant
Position Overview: We are seeking a highly organized, experienced and proactive Assistant to provide comprehensive support to the Senior Vice President (SVP) of the Americas. Proven experience providing high-level administrative support to senior executives in a fast-paced environment. Oversee compa...
Senior Administrative Assistant
Smarter HR Solutions is seeking a professional highly organized and detailoriented individual to assist an Executive as a Senior Administrative Assistant. Minimum of 5 years of administrative experience in a seniorlevel role. Minimum of 5 years of administrative experience, in a senior-level role. O...
Senior Administrative Assistant (Administrative Support Assistant III), Business Card & Payments Regional Sales
West Creek 6 (12076), United States of America, Richmond, VirginiaSenior Administrative Assistant (Administrative Support Assistant III), Business Card & Payments Regional Sales. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critic...
Administrative Assistant Senior - Jacksonville
This position manages the daily operations of assigned department(s) including maintenance of supplies, equipment, environment, schedules, travel arrangements, and department representation in administrative meetings. The position also performs diverse secretarial, administrative support, and assist...
Senior Administrative Assistant-University Relations
Georgetown has an immediate opening for a Senior Administrative Assistant. Serving as secondary support to the Executive Administrative Assistant of University Relations. This position will perform complex and sensitive administrative support for the staff in the division of University Relations. ...
Senior Administrative Assistant
We are seeking an experienced and driven Senior Administrative Assistant to provide crucial support to the leaders of Global Benefits & Operations and Global Compensation. High Visibility: Collaborate, coordinate and work closely with executive administrative assistants for leaders at the highest le...
Senior Administrative Assistant (Administrative Support Assistant III) - Talent Acquisition
Center 3 (19075), United States of America, McLean, VirginiaSenior Administrative Assistant (Administrative Support Assistant III) - Talent Acquisition. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organizat...