Accounts Payable Specialist

As an Accounts Payable Specialist, you will play a crucial role in maintaining the financial health of our organization. You will be responsible for processing and managing all accounts payable transactions, ensuring accuracy, timeliness, and compliance with company policies and procedures.

Your attention to detail, organizational skills, and ability to communicate effectively with vendors and internal stakeholders will be essential to the smooth operation of our accounts payable process.

Responsibilities :

Invoice Processing : Receive, review, and process invoices from vendors, ensuring accuracy and completeness of documentation.

Match invoices with purchase orders and receiving documents to verify proper authorization and goods receipt.

Payment Processing : Prepare and process payments to vendors via check, ACH, or wire transfer according to payment terms and company policies.

Reconcile payments with invoices and maintain accurate records of transactions.

Vendor Management : Establish and maintain positive relationships with vendors. Respond to inquiries and resolve discrepancies in a timely and professional manner.

Communicate effectively with vendors regarding payment status and any issues that may arise.

Expense Reporting : Review and process employee expense reports, ensuring compliance with company policies and proper documentation of expenses.

Reconcile expense reports with receipts and credit card statements.

Account Reconciliation : Perform monthly reconciliation of accounts payable transactions to ensure accuracy and completeness.

Investigate and resolve any discrepancies or variances in a timely manner.

Financial Reporting : Assist in the preparation of financial reports related to accounts payable, including aging reports, cash flow projections, and accruals.

Provide support for audits and internal control reviews as needed.

Process Improvement : Identify opportunities to streamline accounts payable processes and improve efficiency. Implement best practices to enhance accuracy, timeliness, and cost-effectiveness of the accounts payable function.

Qualifications :

• Bachelor's degree in accounting, finance, or related field preferred.
• Proven experience working in accounts payable or related accounting role.
• Proficiency in accounting software such as QuickBooks, SAP, or Oracle.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Familiarity with regulatory requirements and compliance related to accounts payable processes.

Note : This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it.

Responsibilities and duties may change or be added as needed.