Executive Assistant

The Executive Assistant supports an executive and his team of associates in their day-to-day office activities. This job works across all lines of business to ensure business needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members.

Working under limited supervision, this job provides administrative support to one or more executives.

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.

Key Responsibilities and Duties

• Schedules meetings / calls for executives, along with providing assistance with agendas and material gathering as needed.
• Maintains leadership team calendars including coordination of staff meetings and meetings with external organizations.
• Assists with communication efforts upon request, including sending communications on behalf of leadership team.
• Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.
• Coordinates travel arrangements for executives, both globally and domestically.
• Processes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.
• Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive.
• Maintains confidentiality of all corporate, personnel and research matters.
• Trains, delegates, and reviews the work of other assistants.

Educational Requirements

Vocational and / or Technical Education Preferred

Work Experience

3+ Years Required; 5+ Years Preferred

Physical Requirements

Sedentary Work

Qualifications Required Qualifications :

3 years' experience providing administrative support to a senior level position (Managing Director or Above)

Preferred Qualifications :

• 5-7 years’ experience providing administrative support to a senior level position (Managing Director or above)
• Advanced PowerPoint skills

Related Skills

• Accountability
• Adaptability
• Administrative Support
• Communication
• Corporate Travel Program Management
• Detail-Oriented
• Employee Engagement
• Executive Presence
• Expense Reporting / Management
• Organizational Savviness
• Prioritizes Effectively
• Relationship Management
• Travel Expertise

Anticipated Posting End Date :

2024-03-20

Base Pay Range :

$35.31 / hr. - $62.07 / hr.

Actual base salary may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

In addition to base salary, the competitive compensation package may include, depending on the role, participation in an incentive program linked to performance (for example, annual discretionary incentive programs, non-annual sales incentive plans, or other non-annual incentive plans).

Company Overview

TIAA is the leading provider of financial services in the academic, research, medical, cultural and government fields. We offer a wide range of financial solutions, including investing, banking, advice and education, and retirement services.

Benefits and Total Rewards

The organization is committed to making financial well-being possible for its clients, and is equally committed to the well-being of our associates.

That’s why we offer a comprehensive Total Rewards package designed to make a positive difference in the lives of our associates and their loved ones.

Our benefits include a superior retirement program and highly competitive health, wellness and work life offerings that can help you achieve and maintain your best possible physical, emotional and financial well-being.

To learn more about your benefits, please review our Benefits Summary .

Equal Opportunity

We are an Equal Opportunity / Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Accessibility Support

TIAA offers support for those who need assistance with our online application process to provide an equal employment opportunity to all job seekers, including individuals with disabilities.

If you are a U.S. applicant and desire a reasonable accommodation to complete a job application please use one of the below options to contact our accessibility support team :

Phone : (800) 842-2755

Email : [email protected]

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