Job Title : ExecutiveAssistant
Job Duration : 12 Months contract onW2
Job Location : Toledo Ohio 43659
Note : US Citizenshipor Permanent Resident is required.
JobSummary :
Maintain the Executives scheduleincluding daytoday and longterm management of meetings projects andpriorities.
Manage mostly business related tasks forthe team such as creating reports organizing travel andaccommodation taking minutes and other organizationaltasks.
Primary Responsibilities :
Schedule all meetings and travel including prioritizing meetingsand communicating all relevant details to participants
Balance conflicting priorities in order to manage workflow ensurethe completion of essential projects and meet criticaldeadlines
Ensure Executives are prepared for upcomingappointments by gathering materials necessary for eachmeeting
Conduct compile and present research onpotential funders partners and other topics
Youll workwith staff to collect and assemble information for presentationsprojects and strategic planning
Serve as the first pointof contact for a wide variety of highlevel relationships betweenExecutives and external contacts
Facilitate build andmonitor relationships including tracking contacts in database andmanaging followup
Handle phone email and postal mailinquiries and respond appropriately
Draft and editcorrespondence articles reports and presentations; transcribemeeting notes
Coordinate and manage special projectsincluding working collaboratively with staff to assure projectsmeet deadlines
Take on tasks to support the work ofprograms and operations and overall mission
Work as amember of the team willingly providing back up support for coworkers when appropriate and actively supporting groupgoals
Education :
Degree inBusiness Administration or related discipline
Qualifications :
More than5 years of experience as Executive Assistant to C LevelExecutives
Proven organization and time managementskills to complete a high volume of varied responsibilities in afastpaced setting with excellent attention to detail
High level of confidentiality needed
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