Food and Beverage Administrative Assistant (Start Date No Earlier Than January 6, 2024)

Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada.

Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.

Position Start Date No Earlier Than January 6, 2024

Qualifications

• High School diploma or higher
• Three to five years experience Administrative Assistant / Secretarial
• Proficient in office equipment operation, keyboard 50 wpm, computer software; Win95, Word, Excel
• Effective management, leadership, organizational and communication skills
• Guest service oriented, with excellent Hospitality skills
• Ability to work flexible schedule to include weekends and holidays

Key Responsibilities :

• Greets and assists visitor to the department
• Answers incoming phone calls, directs calls to appropriate department as necessary
• Takes and transmits messages for Director
• Maintains appointment calendar for Director and keeps him / her informed of scheduled commitments
• Prepares and distributes correspondence for department
• Receives, sorts, distributes department mail
• Assists in the preparation and distribution of reports generated by the department
• Maintains reader file for Food and Beverage Department personnel
• Maintains files for and thorough familiarity with contracts for services, materials and supplies
• Maintains trace file for time sensitive activities and materials
• Establishes and maintains files to effectively organize the department
• Controls inventory for office supplies, requisitions same as needed to support operations
• Maintains departmental payroll reports / records and training records and contact file for department personnel
• Maintains accurate contract and contact information for vendors, suppliers and other organizations doing business with Loews (Insert Hotel Name)
• Assists in the preparation of monthly inventory reports
• Assist in the completion of special projects as assigned by the Director
• Assists other Food and Beverage department personnel as necessary to ensure smooth operation of department
• Other duties as assigned

General Responsibilities :

• Promotes and applies teamwork skills at all times
• Notifies appropriate individual promptly and fully of problems and / or unusual matters of significance
• Is polite, friendly, and helpful to guests, management and fellow employees
• Executes emergency procedures in accordance with hotel standards
• Complies with required safety regulations and procedures
• Attends appropriate hotel meetings and training sessions
• Maintains cleanliness and excellent condition of equipment and work area
• Complies with hotel standards, policies and rules
• Recycles whenever possible
• Remains current with hotel information and changes
• Complies with hotel uniform and grooming standards

Loews Hotels & Co is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.