Advisor I, Facilities Management, Head Start

Position Title : Advisor, Facilities Management, Head Start

Employee Type : Full-Time Regular

Supervisor Title : senior Advisor, Program Operations, Head Start

Division : Head Start, U.S. Programs

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world’s hardest-to-reach places – over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you’re creating positive, irreversible change for children, and the future we all share.

The Role

As the Advisor, Facilities Management, Head Start, you’ll be integral to our work in helping vulnerable children achieve a brighter future. You will serve as an expert for Save the Children Head Start’s operations in the content area of facilities. In this role, you will ensure fidelity to the Safe and Sanitary Environments and Facilities’ Management requirements of the Head Start Program Performance Standards and other applicable State and federal regulations. You will work closely with program-level counterparts to develop and implement a facilities plan for each respective program and will be responsible for creating and maintaining standard operating procedures for facilities management. You will ensure that they are implemented with consistency across all Head Start programs to ensure facilities and grounds that are safe, secure, and properly maintained for children, families, staff, and visitors by monitoring service delivery and data to anticipate potential areas of non-compliance, working with program level counterparts to address them before progressing to a non-compliance.

You will also be responsible for guiding Save the Children Head Start’s facilities strategy for program expansion to include project management and oversight of both major and minor construction and renovation projects and processes for acquisition of new facilities.

Location

Remote – United States

What You’ll Be Doing (Essential Duties)

• Not inclusive of all role responsibilities. May be subject to change

Staff Training & Technical Assistance 25%

Builds the capacities of program level facilities’ staff to support the successful implementation of services through reflective and relationship-based practices and guidance that include weekly / bi-weekly meetings and remote and onsite training and technical assistance.

Coordinates the development and implementation of appropriate and effective professional development and training and technical assistance / coaching experiences that are responsive to the needs of facilities’ staff of Save the Children Head Start programs.

Train and coach Facilities & Transportation staff, clearly communicating organization, division and department priorities, and how their work contributes to our mission, ensuring that the working environment continually fosters diversity, inclusion, and belonging – supporting Save the Children values.

Administration 25%

Maintain sector specific knowledge, such as Head Start, State, Local and other Regulations and industry best standards, to develop, implement, and maintain policies and procedures for facilities, in coordination with internal agency partners.

Coordinate with program leadership on development of annual facility strategy

Design, maintain, implement, and monitor facility standard operating procedures and policies.

Ensure all relevant documentation and reference materials are maintained and readily available

Ensure Office of Head Start and Save the Children safety policies and procedures are followed, minimize operational / facility hazards

Submit Federal reports, as required

Responsible for supporting lease negotiations and management, vendor relationships (security, housekeeping, and general contractors) and contract negotiations, project and construction management, facility administration, and building / equipment repairs

Project Management 50%

Complete full facility assessments to determine the needs and to support the program’s enrollment strategy

Create federal facility applications in collaboration with program management and Finance

Collaborate with Procurement in development of RFQs and RFPs, providing required specifications and creation and signing of AIA contracts

Manage vendor relationships relating to facility management such as architects, general contractors, security / fire alarm systems, playgrounds, Modular Classroom / Steel Metal (PEMB) vendors, etc.

Project management and oversight of major construction and renovation projects including collaboration with Finance on project budget and approval, tracking progress of project, ensuring all necessary Procurement paperwork is complete, and facilitating payments per contract terms

Work with local facilities staff and regulatory bodies to acquire necessary permits and certificate of occupancy

Ensure all construction and renovation projects receive necessary inspections, permits / certificates, and are completed per the AIA terms and local, state, and federal regulatory requirements

Required qualifications for the role

Minimum of a bachelor’s degree or equivalent experience, plus at least 5 years of relevant experience

Proven ability to work successfully with multiple vendors on a variety of projects

Demonstrated in-depth understanding and problem-solving skills as it relates to complex regulatory and safety requirements

Proven ability to support multiple stakeholders and manage multiple priorities while maintaining a high degree of customer service

Professional proficiency in MS Office suite

Professional proficiency in spoken and written English

Preferred qualifications for the role

Understanding and experience with the State childcare licensing

Understanding of Head Start Program Performance Standards and operations

Compensation

Save the Children is offering the following salary ranges for this position, dependent on candidate location :

Geo 1 - NY Metro, DC, and other locations with labor costs significantly above national average : Target Salary for this position is $84,150 – $94,050 base salary

Geo 2 - Locations around the US National Labor Cost Average : Target Salary for this position is $76,500 – $85,500 base salary

Geo 3 - Locations significantly below the US National Labor Cost Average : Target Salary for this position is $68,850 – $76,950 base salary

The salary ranges listed above are for US based candidates. For candidates located outside of the US, salary ranges will be based on the salary scales of the local employer of record. Actual base salary may vary based on, but not limited to, relevant experience, base salary of internal peers, business sector, and geographic location (more information on job structure is available here).

About Us

We offer a range of outstanding benefits to support this opportunity :

Flexible schedules and time off : Flexible schedules, generous PTO, 11 paid holidays plus 2 floating holidays, and hybrid working opportunities

Health : Competitive health care, dental and vision coverage for you and your family

Family : A variety of paid leaves : caregiver, parental / adoption, critical child illness and fertility benefits

Employee Rewards Program : Annual merit increases and / or additional incentives for eligible employees

Retirement : A retirement savings plan with employer contributions (after one year)

Wellness : 15 safety and wellness days annually (if hired on or after July 1, safety and wellness days prorated to 8 days), mental health benefits and support through Calm and company-hosted events

Employee Assistance Program : free and confidential assessments, short-term counseling, referrals, and follow-up services

Learning & Growth : Access to internal and external learning & development opportunities and mentorships

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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