Administrative Assistant 1

LC State invites applications for the position of Administrative Assistant 1.

Salary and rank based on experience and qualifications : $16.70 - $17.40 per hour (10-month position)

Required Qualifications :

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception;
• Good knowledge of gathering and compiling data; composing emails, letters, forms, reports, and templates;
• Good knowledge of balancing and coordinating a workload for multiple projects
• Schedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.
• Respond to inquiries and explain program services, policies, and procedures to internal / external customers.
• Monitor budgets and prepare financial transactions.
• Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.
• Provide administrative support during event and presentation planning.

Preferred Qualifications :

• AA degree with experience in teaching, training, or counseling
• Experience with Lewis-Clark State College procedures and software programs, such as, Colleague
• Experience with WordPress, HTML, CSS3 or experience with Web Editing Tools / Converting Images and Text.
• Experience with math, accounting and / or QuickBooks
• Excellent communication skills and Strong writing / proofreading skills required
• Experience with Microsoft Office (Word, Excel and PowerPoint)
• Advanced computer proficiency using Odyssey, Access and Outlook
• Able to process financial transactions quickly and accurately
• Experience in customer service
• Experience organizing, setting priorities, and multitasking with minimal supervision
• Excellent interpersonal skills and a friendly, positive attitude
• Ability to analyze problems and resolve conflicts
• Ability to function autonomously in a highly visible position that is subject to frequent interruptions
• Able to demonstrate strong analytical problem solving, and critical thinking skills

Responsibilities :

This administrative support position will help and provide support to the Transition Coordinator and the Learning Resource Center Manager with their administrative load including travel, Jaeggar, budgets, p-cards, and other administrative work.

• Use a multifunction phone to answer, screen, and refer / transfer telephone calls
• Ability to use computers, and other office machines
• Maintain and manage reports and statistical data programs
• Enter, track, and process purchase requests, including annual, reoccurring, and ad hoc requests
• Process and arrange travel, requisitions, and other office paperwork
• Manage supplies and office inventory
• Maintain files, filing system and program inventory
• Budget maintenance
• Maintain program calendar, calendar for CTE CSM, schedule appointments, set up video conferencing calls, and monitor action items
• Compose and edit correspondence, newsletters, award nominations, student recommendations, grant applications, reports, and other written communications / materials as needed
• Archive and update posters, fliers, brochures, social media, website, and other materials
• Serve as a resource for CTE Learning Resource Center (LRC) policies and procedures
• Assist students with coursework
• Oversee and train tutors as necessary
• Prepare content for web and update the CTE LRC website
• Schedule and coordinate travel for the Transition Coordinator; prepare travel forms; process state purchasing card transactions.
• Respond to inquiries and explain program services, policies, and procedures to internal / external customers.
• Monitor budgets and prepare financial transactions.
• Collaborate and assist Transition Coordinator in implementing program directives and completing large projects.
• Provide administrative support during event and presentation planning.
• Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure : Please upload all of the following documents or your application may not be considered for review.

• Cover Letter / Letter of Interest
• Resume / Curriculum Vitae
• Contact Information or Letters for three (3) Professional References

This position is open until filled; however, applications received on or before October 4, 2024, will receive first consideration.

Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification.

LC State is an EEO / AA / VETS employer.

Job Posted by ApplicantPro