Executive Assistant

MZQ Consulting, LLC

Our Mission : To help people navigate the complex world of employee benefits compliance through our deep expertise and superb client service.

Who Are We : We're a concierge compliance firm that excels at making the complex simple! We have easy, worry-free solutions to solve our client’s health benefits compliance difficulties.

Benefits : We offer a comprehensive benefits package, paid time off, 401k company contributions, professional development, and much more!

Position : Executive Assistant

Overview :

The Executive Assistant will report directly to the CEO of MZQ Consulting. The Executive Assistant will provide support through a one-on-one working relationship with MZQ’s CEO, and other Executive Leadership for all operating companies under Compliance Holdings when needed.

The Executive Assistant must love helping others, be tenacious about getting things done, and enjoy working in multiple, fast-paced environments.

The ideal individual will have the ability to exercise good judgment in a variety of situations, and will have strong written and verbal communication skills, administrative skills, and organizational skills.

The Executive Assistant should possess the ability to maintain a realistic balance among multiple priorities. The Executive Administrative Assistant should have the ability to work independently on projects from conception to completion.

This individual must also be able to work well under pressure, while handling a wide variety of activities and confidential matters with discretion.

Job Duties and Responsibilities :

• Complete a wide variety of administrative tasks
• Manage calendars, create and complete expense reports, and arrange complex and detailed travel plans
• Be the gatekeeper to the CEO’s calendar
• Schedule appointments and coordinate between business and personal calendars
• Schedule and coordinate meetings
• Manage email correspondence and phone messages
• Make certain the CEO is informed of upcoming daily, weekly, and monthly commitments, projects and responsibilities, following up as appropriate
• Arrange and coordinate meetings and events for executive team
• Maintain organization of CEO’s office and workspace
• Order meals and food delivery, as required
• Maintain time records for billing purposes
• Other duties as assigned

Skills and Qualifications :

• Bachelor’s Degree or Equivalent Experience
• Proficient in Microsoft Office (Outlook, Word, Excel and Power Point)
• Proven experience as an executive assistant or in a similar role, preferably supporting senior executives
• Proven track record of collaborative work
• Ability to problem solve, proactively identify issues, and manage through self-reliantly to solution
• High attention to detail with excellent quality of work and accuracy
• Highly resourceful team-player
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks
• Excellent interpersonal skills and the ability to build good relationships
• Proven ability to handle confidential information with discretion and be adaptable to various competing demands
• Experience with travel coordination and event planning
• Demonstrates the highest level of client service and response to both internal and external clients
• Navigates multiple internal computer systems with ease
• Critical and independent thinker
• Ability to adapt to changing priorities and requirements

S upervisory Responsibility :

This position has no direct supervisory responsibilities.

Work Environment :

This is a hybrid position, working onsite primarily. Our office is in Pikesville, Maryland. This position reports directly to the CEO.

This job operates in a professional office environment, whether in person or remotely. This role routinely uses standard office equipment such as computers, phones, and printers.

The role may involve extended periods of sitting, standing, or computer use.

Expected Hours of Work :

Monday through Friday, 40 hours a week, following an agreed-upon schedule. This position often works weekdays, however, there may be some evening and weekend events that will require your attendance to perform the role’s duties.

Flexibility in scheduling exists if the company’s needs are being adequately addressed.

Travel :

Ability to travel up to 10% of the time is required.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

MZQ Consulting, LLC is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.