Description
This job is responsible for providing diverse and confidential administrative support, including extensive calendar management.
Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to / for the executive, and responding to incoming mail.
Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
Responsibilities :
Communicates with executives and line management to gather and convey relevant information
Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
Proactively manages the calendar of multiple executives, effectively resolving conflicts that arise in a professional manner
Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
Prepares correspondence, reports, and forms for leaders, following interaction with internal and / or external customers to answer questions, research, and resolve problems
Skills :
Administrative Services
Attention to Detail
Customer and Client Focus
Planning
Prioritization
Adaptability
Collaboration
Event Planning
Office Administration
Problem Solving
Facilities Management
Oral Communications
Recording / Organizing Information
Research
Written Communications
Required Qualifications :
Minimum of 5+ years professional or relevant experience required
Strong client service & technical skills (MS Word & Excel)
Strong communication, time management and organizational skills
Knowledge of Wealth Management tools preferred
Shift :
1st shift (United States of America)
Hours Per Week : 37.5
37.5
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