CIO/COO Front Office - Executive/Board Presentation Specialist and Program Manager

Job Description

As a valued contributor to our team, you will advise leadership on end-to-end management of programs that address strategic initiatives, operational needs, and other key business issues by aligning multiple projects, products, processes, and stakeholders.

THE IMPACT YOU WILL MAKE

The COO Front Office - Program Management - Advisor role will offer you the flexibility to make each day your own, while working alongside people who care so that you can deliver on the following responsibilities :

• Develop and compile comprehensive board and management committee meeting materials, including reports, power point presentations, and supporting documents.
• Ensure that board and MC materials have a consistent look and feel across the COO division.
• Collaborate with various departments and senior leaders to gather and analyze relevant data, insights, and updates for inclusion in board and management committee materials.
• Ensure all materials are accurate, concise, and tailored to meet the needs of board and management committee members.
• Assist in the logistical planning and execution of preparing COO participation in board and MC meetings, including working closely with corporate governance to help coordinate prep meetings and review sessions with COO leadership team and board members prior to material submission dates.
• Maintain organized and confidential records of all board-related materials and communications.
• Ensure compliance with corporate governance standards and regulatory requirements.
• Maintain a detailed roadmap of upcoming deadlines and review sessions to ensure timely submission of materials.
• Assist in the preparation of annual reports and other documentation required for regulatory or compliance purposes.
• Identify opportunities to streamline and enhance the board and MC material development process.
• Provide expertise on designing and implementing a program or initiative.
• Provide feedback and advice for goals and processes for a program or initiative.
• Evaluate and report on progress for a program or initiative.
• Consult with leaders and stakeholders to gain support for a program or initiative.

Qualifications

THE EXPERIENCE YOU BRING TO THE TEAM

Minimum Required Experiences :

• At least 6 years of relevant experience.
• 3-5 years of experience in a role involving Board or Management Committee support, strategic consulting, or similar responsibilities.
• Translate complex concepts into easy to understand visuals and graphics.
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to manage multiple tasks and projects simultaneously while meeting deadlines.
• Proven ability to interact professionally with senior executives.

Desired Experiences :

• Bachelor's degree or equivalent (degree in Business Administration or a related field preferred)
• Advanced degree or related experience in strategic planning.
• Knowledge of financial services industry and technology and operations background preferred.
• Discreet and trustworthy, with a high level of integrity and professionalism.
• Strong problem-solving and strategic thinking skills with a proactive approach to addressing issues.
• Adaptable and capable of working independently as well as part of a team.
3 days ago