Administrative Assistant

Job Description

Job Description

About the company :

Welcome to AMCON, an innovative firm with 20 years of experience building turnkey industrial contracting services. With a team of highly skilled professionals, we navigate the complexities of mechanical systems, electrical installations, and plumbing services with precision and efficiency.

Our focus on quality craftsmanship and adherence to industry best practices set us apart as a trusted partner for projects of any size.

We are a family-owned firm, which means we are a family focused team. We pride ourselves on hustling hard, being better together, and forging trust each step of the way.

Job Overview :

As the Administrative Assistant, you will be responsible for maintaining the refreshment areas, breakroom, and office supply levels, including reordering items as needed.

This role requires managing the front desk by answering and transferring phone calls, monitoring control access boxes for guest and delivery entry, receiving and sorting mail, and maintaining a clean reception area.

Additional duties include supporting the Accounts Payable, Accounts Receivable, and Human Resources departments including entering receipts, preparing checks for mailing, reconciling credit card statements, and managing onboarding packets.

You will love this role if you are a helper at heart with strong organizational skills, attention to detail, and the ability to communicate effectively with staff and visitors.

Requirements

• You are the first face people see while you’re preparing the office for the day : brewing coffee, setting out snacks, and stocking shared office amenities.
• You’re proactive and take ownership over maintaining a fully stocked office, managing inventory and ordering office supplies.
• You answer calls with positivity and ensure the line is successfully transferred to the correct teammate
• You monitor the control access box to ensure guests and deliveries are able to enter the property seamlessly.
• You ensure mail is properly sorted and delivered to the right teammate.
• You know that our office appearance is key to making an impact on guests and clients, so you take pride in keeping the reception area orderly and coordinate with janitorial staff on needed assistance.
• You dip your toe into accounts payable, accounts receivable and HR support including :
• Entering receipts daily from field employees, oil changes, and credit card statements.
• Matching check stubs to correct paid invoices.
• Keeping oboarding packets for each project administrator
• Making new job folders and filing them
• General assistance with filing

You’re a great fit for this role if :

• No request is too big or too small for you to handle. You find yourself smiling when restocking the fridge and fixing the printer.
• You’re energized by meeting people and work well in a team because you like supporting and assisting to help a larger plan come together
• You can create order out of chaos and are always planning ahead. You come up with solutions before anyone knows there is a problem
• You’re resilient. You know the value of having a routine, but you’re ready for the bumps too
• You’re willing to get your hands dirty and realize the behind the scenes work is not always glamorous
• You always look to improve and make things more efficient because staying busy is your happy speed

Benefits

The hourly compensation for this position is $20.00. The successful candidate's actual base compensation will be based upon a variety of factors, including but not limited to work experience, job related knowledge, skills and professional qualifications.