Office Manager

Job Description

Job Description

POSITION OVERVIEW

DZL is a market leader in real estate development and property management, featuring a high-profile mixed-use portfolio of office, retail, entertainment, hospitality, and co-working properties.

The neighborhood sits in Nashville’s downtown urban core, inside the SoBro and Gulch neighborhoods. The campus spans 16 contiguous acres, with numerous core infill sites ready for development, anchored by iconic adaptive reuse properties, cornerstones of the city.

We’re seeking an experienced Office Manager to organize and coordinate administrative duties and office procedures. This position will be full-time, in-office Monday through Friday from 8am to 5pm.

The ideal person will create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and support.

PRIMARY DUTIES AND RESPONSIBILITIES

• Oversees general office operations and reports to management.
• First point of contact for employees, tenants and clients (via phone or in-person).
• Supports tenants, property manager, and facilities staff in dispatching work orders, tenant communications, conference room booking, building access, and various property administration functions.
• Provides general administrative support to employees.
• Deals with correspondence, complaints and inquiries from staff and tenants.
• Supports executive staff with scheduling meetings and appointments and managing staff calendars.
• Arranges travel processes for the owner and executive team, including flights, hotel bookings and car rentals or driver service.
• Prepares letters, presentations, reports and assists in processing invoices.
• Orders and maintains office supplies and inventory.
• Assists in organizing company events.
• Partners with HR to assist in the onboarding process for new hires.
• Maintains office condition, including maintaining kitchen area (running dishwasher, etc.) and ensuring conference room is organized and stocked.
• Manages other projects and performs additional tasks as assigned.

QUALIFICATION REQUIREMENTS :

Experience Required

• High school diploma or GED; bachelor’s degree preferred.
• 3-5 years of proven experience as an Office Manager, Front Office Manager or Administrative Assistant.

Skills and Knowledge Required

• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficiency in Canva and Microsoft Office (Word, Excel, PowerPoint).
• Proficiency in email platforms such as Gmail and Outlook.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Professional work ethic

Physical Requirements :

• Must be able to sit at a desk for prolonged periods while working on a computer.
• Must be able to lift up to 15 pounds at a time.
• Must be able to commute to downtown Nashville. No relocation provided.

BENEFITS :

• Medical, Dental, Vision coverage
• Life Insurance
• Voluntary benefits (STD, AD&D, Critical Illness, Legal services, etc.)
• Employee Assistance Program
• 401(k) and 401(k) match
• Free parking
• Discount Program

DZL is committed to equal opportunity in the workplace. In compliance with federal and state equal employment opportunity laws, qualified applicants are considered for all positions without regard to race, color, religion, sex, sexual orientation, genetic information, national origin, age, marital status, medical condition, disability, or any other class expressly protected by law.

Qualified applicants are considered for employment according to the state laws of Tennessee.