Infrastructure Coordinator - Baton Rouge Health District

JOB PURPOSE OR MISSION

Responsible for managing a portfolio of Healthy Place infrastructure projects within the Health District. This position coordinates all aspects of the planning and decision process to effectively develop and execute Healthy Place related projects that meet the Health District’s needs, that are cost effective, and that inspire.

This includes properly scoping projects, administering processes associated with procuring consultants / vendors in accordance with Uniform Guidance, serving as a partner point of contact, conducting public and stakeholder engagement, managing consultants, progress reporting, schedule tracking and financial management.

The coordinator facilitates resource development opportunities, including supporting applications to potential funders, and ensuring that the programs and projects are compliant with the terms of existing contractual agreements with federal, state, city and other resource partners.

PERFORMANCE CRITERIA

CRITERIA A : Everyday Excellence Values - Employee demonstrates the Everyday Excellence values in the day-to-day performance of their job.

PERFORMANCE STANDARDS :

• Demonstrates courtesy and caring to each other, patients and their family, physicians, and the community.
• Takes initiative in living our values and vital signs.
• Takes initiative in identifying customer needs before the customer asks.
• Participates in teamwork willingly and with enthusiasm.
• Demonstrates respect for the dignity and privacy needs of customers through personal action and attention t the environment of care.
• Keeps customers informed, answers customer questions and anticipates information needs of customers.

CRITERIA B : Corporate Compliance - Employee demonstrates commitment to the Code of Conduct, Conflict of Interest Guidelines, and the GHS Corporate Compliance Guidelines.

PERFORMANCE STANDARDS

• Practices diligence in fulfilling the regulatory and legal requirements of the position and department.
• Maintains accurate and reliable patient / organizational records.
• Maintains professional relationships with appropriate officials; communicates honesty and completely; behaves in a fair and nondiscriminatory manner in all professional contacts.

CRITERIA C : Personal Achievement - Employee demonstrates initiative in achieving work goals and meeting personal objectives.

PERFORMANCE STANDARDS

• Uses accepted procedures and practices to complete assignments. Uses creative and proactive solutions to achieve objectives even when workload and demands are high.
• Adheres to high moral principles of honesty, loyalty, sincerity, and fairness.
• Upholds the ethical standards of the organization.

CRITERIA D : Performance Improvement - Employee actively participates in Performance Improvement activities and incorporates quality improvement standards in his / her job performance.

PERFORMANCE STANDARDS

• Optimizes talents, skills, and abilities in achieving excellence in meeting and exceeding customer expectations.
• Initiates or redesigns to continuously improve work processes.
• Contributes ideas and suggestions to improve approaches to work processes.
• Willingly participates in organization and / or department quality initiatives.

CRITERIA E : Cost Management - Employee demonstrates effective cost management practices.

PERFORMANCE STANDARDS

• Effectively manages time and resources
• Makes conscious effort to effectively utilize the resources of the organization material, human, and financial.
• Consistently looks for and uses resource saving processes.

CRITERIA F : Patient & Employee Safety - Employee actively participates in and demonstrates effective patient and employee safety practices.

PERFORMANCE STANDARDS

• Employee effectively communicates, demonstrates, coordinates and emphasizes patient and employee safety.
• Employee proactively reports errors, potential errors, injuries or potential injuries.
• Employee demonstrates departmental specific patient and employee safety standards at all times.
• Employee demonstrates the use of proper safety techniques, equipment and devices and follows safety policies, procedures and plans.

JOB FUNCTIONS

ESSENTIAL JOB FUNCTIONS include, but are not limited to :

1. Manages the infrastructure initiatives for assigned BRHD activities.

PERFORMANCE STANDARDS :

• Develops relationships with vendors, suppliers, members, and contractors / subcontractors.
• Works to ensure communication flow between internal and external project members.
• Ensures vendors, suppliers, and contractors / subcontractors follow all necessary construction process protocols and federal funding guidelines (i.e. UG, diversity, etc.)

2. Oversees progress and satisfactory completion of projects.

PERFORMANCE STANDARDS :

• Acts as liaison between BRHD and contractors / external parties on all assigned projects to ensure the project stays on track and is completed in a timely manner.
• Manage scope, schedule, budget and deliverables for consultant contracts.

3. Manages federal grant requirements and reporting processes.

PERFORMANCE STANDARDS :

• Works with grant specialist and operations director to ensure accurate accounting procedures.
• Submits timely narrative and financial reports as required by federal grant guidelines.

4. Serves as centralized project management oversight and tracking for BRHD Healthy Place projects.

PERFORMANCE STANDARDS :

• Works with external managers to estimate resources and timelines needed to achieve individual project goals; assists as a resource in the creation of project timelines, goals and budgets.
• Tracks project status, budget, milestones and deliverables on ongoing basis; acquires, creates and / or develops tools needed to meet tracking needs of diverse projects.
• In conjunction with management and project leads, proactively facilitates changes in project scope, identifies potential roadblocks, and works with management in development of contingency plans and triggers.
• Coordinate with internal and external stakeholders, the public, and elected officials on highly visible, controversial, and complex projects
• Direct planning meetings to determine objectives, program plans, and project scopes
• Coordinate the consultant selection process; prepare, and administer consultant agreements
• Identify and pursue funding opportunities
• Integrally support applicable procurement, permitting, and legislative approval process
• Review and approve project invoices. Develop and ensure budgetary controls to effectively monitor progress and budget.
• Specific initiatives this position will coordinate include, but are not limited to the BRHD REACH gateway enhancement initiative, and the planning of a regional health innovation campus.

5. Serve as the organizational point of contact associated with disaster response

PERFORMANCE STANDARDS :

• Support organizational and member health institution disaster response planning
• Participate in regional and statewide disaster preparedness initiatives
• Identify stakeholder disaster response needs and drive priority initiative implementation

6. Completes all duties as assigned.

EXPERIENCE REQUIREMENTS

At least 2 years of professional experience in a project management capacity

Prior experience planning infrastructure projects for a public agency or in a dense urban area is preferred

Prior experience leading stakeholder / public engagement activities.

EDUCATIONAL REQUIRMENTS

Advanced degree (master’s preferred) in Urban Planning, Civil Engineering, Landscape Architecture, Urban Forestry or a related field.

SPECIAL SKILL, LICENSE AND KNOWLEDGE REQUIREMENTS

Organized, detail-oriented and dependable.

Skilled at creating productive working relationships at all levels.

Able to effectively communicate with diverse stakeholders and work as part of a team.

Flexible and willing to lead or support a variety of projects and assignments.

Proficient in MS office.

Experience with grant implementation especially related to infrastructure / public works; ensuring thorough documentation, facilitation and appropriate use.

Knowledge of project procurement processes, specification development & report writing.

Knowledge of the principles and practices of landscape architecture, urban design, urban forestry and natural resource management.

Ability to make decisions recognizing established precedents, and to use resourcefulness, tact and courtesy in meeting new problems and dealing with the public and key stakeholders.

Ability to express ideas clearly and concisely, orally and in writing.