Front Desk Receptionist / Administrative Assistant

We are seeking a dynamic and organized Front Desk Receptionist / Administrative Assistant to join our team in New Hyde Park, NY.

This position plays a crucial role in creating a welcoming environment for clients and visitors while providing essential administrative support to ensure the smooth operation of our office.

The role also includes managing the office pantry and ordering meals and food as needed.

Key Responsibilities :

• Front Desk Duties :
• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and direct phone calls to appropriate personnel.
• Manage incoming and outgoing mail and packages.
• Maintain the front desk area to ensure it is clean and organized.
• Administrative Support :
• Perform general office duties, including filing, data entry, and document management.
• Schedule and coordinate meetings, appointments, and conference calls.
• Assist with preparing reports, presentations, and correspondence.
• Handle office supplies inventory and place orders as needed.
• Office Pantry and Meal Management :
• Maintain cleanliness and organization of the office pantry and break room areas.
• Restock pantry supplies such as coffee, tea, utensils, and snacks.
• Order snacks, kitchen supplies, and meals as needed, ensuring cost-effectiveness and timely delivery.
• Assist with setting up and cleaning up after office events or meetings that involve food.
• Ensure pantry appliances and equipment are in good working order.
• Customer Service :
• Address and resolve any inquiries or issues from clients and visitors.
• Provide exceptional customer service to ensure a positive experience.
• Additional Duties :
• Assist with various administrative projects and tasks as assigned by management.
• Collaborate with other team members to support office operations and contribute to a positive work environment.

Qualifications :

• Proven experience as a receptionist, administrative assistant, or similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both verbal and written.
• Excellent organizational and multitasking abilities.
• Professional demeanor with a polished and professional appearance.
• Ability to handle sensitive information with confidentiality.
• Basic knowledge of pantry and supplies management, including ordering and inventory control, is a plus.

Benefits :

• Competitive salary.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Retirement savings plan.
• Opportunities for professional development.

Hours : Monday - Friday, 9 : 00 AM - 5 : 00 PM

If you are a motivated individual with a passion for providing outstanding customer service and administrative support, and you are committed to maintaining a polished professional appearance, we encourage you to apply.

Join our team and contribute to the success of our organization!