Associate Administrator - Cardiology Division

Associate Administrator

Reporting to the Department Administrator, the Associate Administrator provides administrative support and leadership to a single or multiple Divisions under the auspices of an MCVP Administrator and / or Division Chair. The Associate Administrator consults, advises and assists practice management in providing leadership and direction by performing a combination of the following : financial reporting / management; budget development / monitoring; grants management / administration; physical plant maintenance / space planning; and human resources management. Provides staff supervision while promoting a diverse, equitable and inclusive culture. The Associate Administrator maintains current knowledge of all state and federal laws and regulations and University and Health System policies and procedures. The Associate Administrator ensures that all grants and contract awards are implemented, and reporting requirements are conducted in accordance with established University and sponsoring agencies requirements. The Associate Administrator works closely and in collaboration with different Divisions, physicians, VCU and VCUHS management and administrative personnel.

Essential Job Statements :

Reporting Relationships :

The Associate Administrator reports directly to the Department Administrator, with a dotted line relationship to the Division Chairs / Chiefs if applicable.

The Associate Administrator works collaboratively with Ambulatory Leaders, Nursing Directors, and other VCUHS and VCU leadership. The Department Administrator works with the Associate Administrator, with input from Division Chairs / Chiefs and Department Chair if applicable, to set annual performance objectives and conduct the annual performance review.

Human Resources Management

• Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters. Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department.
• Manages, supervises and directs assigned administrative / support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary / corrective action and employee training and development.
• Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial / program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification.
• Assists with productivity analysis and accountability of Division faculty.
• Communicates with providers and divisional staff to ensure all remain up to date on current health system policies.
• Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing / prospective employees from other countries.
• Prepares and handles all related paperwork and documents.
• Administers VCU / VCUHS Human Resources policies and procedures.
• Serves as the Division's liaison with VCU and VCUHS Human Resources.
• Prepares and coordinates all required human resources paperwork.
• Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty. Collaborates with the MCVP's compensation team to address compensation requests.
• Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees.
• Works with respective program directors to incorporate house staff into the care model for patients.

Financial Management

Grants Administration

Space Planning Management

Information Systems Management

Clinical Operations

Patient Population :

Employment Qualifications :

Required Education :

Preferred Education :

Licensure / Certification Required :