PROGRAM ASSISTANT, GRADUATE PROGRAMS - SOCIAL SCIENCES

Description

Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in our world.

We embrace discovery in a close nurturing environment that leads to genuine transformation. Our community is diverse, sustainable, and dedicated to discovery and excellence in teaching, scholarship and practice.

At Pacific University we thrive in an extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove, Hillsboro, and Eugene.

We humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, acquire and share knowledge.

GENERAL DESCRIPTION OF POSITION :

Office / Program Assistant for graduate programs in the social sciences.

Full-time, hourly position.

ESSENTIAL FUNCTIONS / MAJOR RESPONSIBILITIES :

Administrative support for graduate programs in the social sciences

• Work includes copying, filing, scanning, data entry, answering phones and the general support of students and faculty in social sciences graduate programs
• Managing budgets and student time-cards according to University policies
• Facilitate hiring of new faculty and students
• Facilitate onboarding of new faculty and students
• Assist in special events, gathering and organizing materials, set-up, refreshments, etc.
• Assist in student registration and course scheduling for social sciences graduate programs

Administrative support for MSW Field Education :

• Provide administrative support to Field Education Program including data information management in consultation with the Field Director
• Create and distribute programmatic information
• Obtain information by phone or email from field education sites

Qualifications

EDUCATION AND / OR EXPERIENCE :

Some College education required.

Previous experience in an academic setting is helpful but not required.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES & BEHAVIORS :

• Excellent people skills.
• Strong communication skills, both in writing and on the phone.
• Responsible for hiring and supervising work study students.
• Assist with managing the budget and signing off on purchases and invoices.
• Responsible for arranging travel and accommodations for faculty travel.
• Responsible for scheduling rooms and catering for on and off campus events and meetings.
• Attention to detail.
• Ability to stay organized.
• Ability to prioritize tasks.
• Ability to maintain focus and productivity in a busy and active environment.
• Command of written and spoken English is required.
• Familiarity with Spanish a plus.
• Computer skills in using Google Workspace, Excel, Word, and Outlook required.
• A professional appearance is essential.
• Honesty, integrity and reliability are essential.
• Must pass a criminal background check.

CLASSIFICATION : This is a full-time (30-40 hours per week), non-exempt, benefitted position. Expected in-hire rate is $21.65 per hour.

At Pacific University we are dedicated to providing experiences that are authentic, holistic, equity minded, and responsive.

We continue to develop our equity practices with a particular focus on racial equity.

For qualifying employees, our benefits include generous paid time off for vacation, holidays (including winter break) and sick leave.

We offer medical coverage with alternative care (in-network services covered at 100% after payroll deduction), comprehensive dental, vision plans, 9% contribution to retirement after one year of service with no match required, free mental health appointments, and tuition remission for employees and their dependents.

We cover employer paid life, short term disability, and long term disability insurance. On campus benefits include free access to our sports facility and library, with discounts on campus food, bookstore purchases, clinic services, and gear rentals through our outdoor program (kayaks, snow shoes, bikes and more).

Candidates from diverse backgrounds are encouraged to apply. Studies have shown that candidates that are female and / or BIPOC are less likely to apply for jobs unless they meet all of the qualifications they find in the job description.

We are seeking the best candidate for the job, and that candidate may be a person who comes from a less traditional background.

We encourage you to apply even if you don't meet every minimum qualification described or are unsure if your experience could be considered related experience.

NOTICE OF NONDISCRIMINATION POLICY

It is the policy of Pacific University not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex or gender, gender identity and / or expression, sexual orientation, military, veteran or Vietnam Era status, or any other protected classification recognized by applicable law, in admission, access to, or treatment in employment, educational programs or activities as required by Title IX of the Education Amendments of 1972, section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, the Americans with Disabilities Act of 1990, or any other applicable state or federal law, or city ordinance.

Questions or complaints may be directed to the Vice President for Academic Affairs, 2043 College Way, Forest Grove, OR 97116, provost@pacificu.edu.

Application materials will be screened and interview candidates will be selected and notified by telephone. The hiring process normally consists of several interviews and can last several weeks depending on the position.

All applicants will be notified once the position is filled. Employment is contingent upon eligibility to work in the United States.

Listing Type

Jobs On-Site

Categories

Education

Position Type

Full Time

Experience Level

Entry Level

Employer Type

Direct Employer

Salary Min

21.65

Salary Max

21.65

Salary Type