HR Administrative Specialist

Job Description

Job Description

BioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an HR Administrative Specialist to work for an Orange County area medical device company.

Pay Rate : $25-35 / hour

Summary :

We are seeking a highly motivated and enthusiastic individual to join our dynamic biotech industry team. The HR Administrative Specialist will provide hands-on overall administrative support to the team and HR department and will be the primary contact and communication for guests, vendors, and employees of the company.

Responsibilities :

• Monitors and organizes the front lobby to ensure the appearance of the lobby is professional and welcoming of guests.
• Manages the day-to-day interactions with certain external vendors that support the ongoing operations such as food service vendors for the facility, office supplies, plants, etc.
• Schedule and manage calendars as needed for conference rooms, wellness, prayer, and lactation rooms, group use of the lunchroom, and EV charging stations.
• Assist with shipping packages and receiving packages daily.
• Maintains and issues building keys, FOBS, keycards, etc.
• Engages and communicates regularly with the management team on assessing the needs and coordinates on-site meetings, candidate interviews, audits, etc.
• Purchases and monitor inventory of office supplies, facilities supplies, food, snacks / drinks, holiday decorations, employee gifts, etc.
• Oversee the boardroom, conference rooms, designated open spaces are stocked with office supplies.
• Ensure the lunchroom areas are well organized and properly stocked with drinks and healthy snacks for employees.
• In conjunction with HR / Finance, and as directed, reviews and tracks contracts for vendors relating to office and building.
• Upkeep of vendor contact list and frequency of vendor services provided.
• Assists the HR department with upholding office policies and recommends improvements on existing processes. Implements initiatives related to company culture and employee wellness.
• Participates as part of the company Safety Team and assists in implementing or following safety procedures, including evacuation plans, evacuation drills, and maintaining building security.
• Assist with review / drafting of companywide announcements and flyers.
• Acts as a general point of contact for employees seeking proper advice on resolving various issues and seeks to resolve the issue or promptly direct the employee to the proper resource for resolution.
• Assist with employee engagement and participates in the event committee in planning and executing Company functions / events such as employee activities, Company Holiday Parties, Socials, etc.

Participates in decorating the office with holiday themes.

• Assist with some of the Recruitment functions of job posting, reviewing resumes, scheduling interviews, etc.
• Assist with organizing and filing of confidential personnel or finance files.
• Priorities and tasks may vary slightly based on the needs of the business.
• Assists with other administrative duties or other departments as the need arise.

Qualifications :

• 5+ years of experience in office administration, human resources or facilities management.
• Highly motivated with ability to adjust to changing priorities in a fast-paced environment.
• Excellent Computer skills with proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and Microsoft Teams or Zoom
• Experience with an ERP system is highly preferred (NetSuite, Oracle, SAP).
• Prior experience with creating flyers, templates, documentation guides, digital media or social media
• Highly motivated with ability to adjust to changing priorities in a fast-paced environment.

Please send resumes to [email protected] and visit our website at www.biophaseinc.com for additional job opportunities!!!