Part-Time Secretary, Grade B

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Position Details

Position Title

Part-Time Secretary, Grade B

Position Number

896404

School / Division

School of Health Sciences

Department

Office of the Provost, School of Health Sciences - Dean’s Office

Full-Time or Part-Time

Part-Time

Description

Reporting to the Dean, the Part-Time Secretary provides secretarial support to the Dean’s office in the School of Health Sciences.

This position requires an individual who is detail oriented, self-motivated, well organized, and has the ability to exercise good judgment and discretion with sensitive and confidential information in a fast-paced environment.

Responsibilities include, but are not limited to :

• Greets visitors and callers, handling their inquiries, and directing them to the appropriate individual.
• Assists the Administrative Assistant with maintaining appointment calendars for Dean, Vice Dean, Associate Deans and Assistant Deans.
• Maintains and updates personnel files.
• Tracks and resolves status of outstanding academic forms.
• Assists with the tracking of the Dean’s office expenses and prepares expense reports.
• Maintains general office supplies inventory.
• Orders posters, envelopes, letterhead, post cards, etc. through the online Print Center.
• Maintains office equipment by making necessary service calls and ordering computer / printer supplies.
• Assists with event planning by collaborating with Event Management, Conference Services, Tech Services and Catertrax, as needed.
• Manages and distributes incoming mail and other materials.
• Submits work orders and key requests to the Plant Department.
• Assists with the preparation of pamphlets, flyers, and other departmental information documents.
• Processes reimbursements via check requisitions and Chrome River.
• May perform other duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours : Monday through Friday from 8 : 30am to 12 : 30pm

Subject to bumping

Qualifications

• Prior office experience required.
• Excellent interpersonal, communication, and organizational skills.
• Ability to prioritize and work on initiatives in a fast-paced, deadline driven environment.
• Ability and willingness to handle data entry, mail merges, and tables.
• Excellent typing skills and proficiency in Microsoft Word, Excel, and Outlook.

Preferred Qualifications

Previous work experience with Ellucian Banner, Chrome River, DegreeWorks, Online Print Center, Work Request WebTMA7, 25 Live, CTS Web and Room Reservation is a plus.

Special Instructions

Deadline

Open Until Filled

Date Posted

09 / 03 / 2024

EEO Statement

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary / Salary Range

$18.74 per hour

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