Office Assistant

Job Description

Job Description

Description : Office Assistant :

The Office Assistant will perform various routine clerical duties to support the organization.

Supervisory Responsibilities :

None.

Duties / Responsibilities :

• Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential.
• Operates office machines including copiers, scanners, phone and voicemail systems, computers, and other standard office equipment.
• Serves as the receptionist for the office, greeting visitors and applicants.
• Answers phones, directs calls to appropriate individuals, and prepares messages.
• Copies, sorts, and files records related to office activities, business transactions, and other matters.
• Prepares letters, memos, forms, and reports according to written or verbal instructions.
• Sorts incoming mail and delivers to appropriate department or individual, processes outgoing mail.
• Makes bank deposits either manually or electronically, delivers information to appropriate department or individual and enters specialty information in excel.
• Delivers parcels, documents and payments to correct addresses, obtaining signatures and proof of receipt when necessary.
• Maintains filing systems either manually or electronically.
• Manages calendars and schedules appointments.
• Performs other related duties as assigned.

Requirements : Required Skills / Abilities :

• Ability to type at least 45 words per minute.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
• Appropriate work authorization or citizenship documentation for USA required.
• Valid Driver’s License
• Dependable and reliable transportation

Education and Experience :

• High school diploma or equivalent required.
• Notary Public for State of Nevada or ability to obtain Notary Public for State of Nevada
• Clerical experience preferred.

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must reside in the Las Vegas, Nevada area
7 days ago