Research Administrator II
Job Description General Summary :
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Under the general direction of the Manager / Director, performs pre and / or post-award functions. Prepares grant applications, coordinates required institutional reviews and approvals, and works with Principal Investigators to ensure timely submission of funding proposals.
Processes financial transactions according to established policies and procedures and may advise PI on financial management of portfolio.
Utilizes hospital financial systems to process and monitor financial transactions and reports. May oversee departmental administration of effort reporting and ensures timely submission of completed effort reports.
Conduct sub-recipient monitoring as needed. May have signature authority on restricted funds.
Principal Duties & Responsibilities :
- Performs pre-award and post-award functions such as allocation of research labor costs across funding sources consistent with the level of research effort and approve purchase requisitions.
- Coordinates departmental research effort reporting and ensures timely submission of certified effort reports in compliance with sponsor and institutional guidelines.
- Uses institutional resources to maintain department records of grant awards and agreements.
- May help research staff identify sources of funding by maintaining knowledge of agency programs and disseminating information to staff.
- Works with appropriate institutional central offices (Research Administration, Research Finance, Accounts Payable, etc.
to submit sponsor reports, troubleshoot, and resolve matters.
- Works with investigators to develop annual research / clinical trial budget; reconciles monthly expenses to budget; forecasts over / under expenditures and provides monthly status reports to the Principal Investigators.
- Performs other financial analysis as needed.
- Ensures timely renewal of grants and subcontracts and / or orderly closeout of completed sponsored activities, including the generation and submission of annual progress reports.
- Attends institutional training to keep skills current and knowledge up-to-date on sponsor regulations, Hospital policies, and emerging technologies.
Knowledge, Skills, and Abilities :
- Demonstrated understanding of federal cost allocation principles to ensure the proper stewardship of sponsored funds.
- Strong verbal and written communication skills to effectively resolve issues and mediate fair solutions.
- Advanced proficiency with Microsoft Office and database applications.
- Ability to independently seek out answers from the appropriate federal compliance and regulatory resources, grant publication, and / or the hospital technical experts.
Requirements :
Bachelor's degree and 1 year of research administrative or financial experience OR 3 years of research administrative-related experience required.
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