Human Resources Information System Specialist

Arbonne, is an international social selling company founded in 1980 in the United States (headquartered in Irvine, CA) by Norwegian entrepreneur Petter Mørck.

We are proud to be a Certified B Corporation which means we are part of a global movement of for-profit businesses, building an inclusive and sustainable economy that works for everyone.

Our employees are at the heart of this movement, representing our Core Values of Accountability, Community, Courage, and Innovation.

We create products lines that include vegan skincare, cosmetics, and nutrition and have an immediate opportunity for a dynamic HR professional to join our team.

Why are you here :

The HR Information Systems Specialist assists in the administration of HR systems and programs. In addition, the Specialist will recommend strategies for implementing new systems and will provide input into development and modification of HR department workflows and the systems or processes that are being executed.

The incumbent provides support to end users throughout the enterprise for HR systems including HRIS, LMS, and ATS.

Maintains daily operations and monitors all HR systems to assure processes are functioning properly and timely. Works in close collaboration with HR Systems team, IT to support and leverage HR system solutions to optimize processes and realize efficiencies.

Designs and delivers reporting solutions to the enterprise, including system interfaces, ad hoc reporting, scheduled reports, and dashboards.

Works close with end users and SMEs to assure data integrity and optimization within the LMS. Manages projects, system integrations and upgrades.

The HR Information Systems specialist will also assist with running reports, creating / maintaining spreadsheets to measure department metrics, and creating power-point presentations to facilitate training and providing resources for training and development as needed.

What you’ll be doing :

Support all HR Systems, providing end users with information and assistance, troubleshoot problems, escalate as needed and follow through to resolution and end user satisfaction.

Performs complex and non-repetitive unit or departmental assignments. Resolve operational problems referred to by others involving considerable research and exploration of options.

Identifies possible impacts or outcomes and presents recommendations.

• Collaborate and partner with local team and IT team to leverage system solutions to optimize processes and ensure data integrity.
• Document business rules and processes, identify enhancement and efficiency opportunities by applying continuous process improvement methods
• Effectively manage projects by applying project management techniques and best practices.
• Coordinates the implementation and maintenance of computerized systems. Interacts with vendors and / or departments to resolve questions or problems.

Trains departmental staff on use of systems and assists with user problems. Monitors usage and input for consistency and accuracy.

Plans and develops program objectives and services. Researches and identifies trends, needs and regulations and establishes program services accordingly.

Assesses quality of program services. Modifies existing services and / or creates new services. Links services and operations with other relevant departments.

• Effectively acquires data from HR systems and provides ad hoc, recurring and on-demand reporting, including metric calculations and advanced calculations to provide metrics to the enterprise, including the creation of dashboards.
• Consults with and advises employees on specific Human Resources and Recruitment programs. Provides information and interpretation of policies and procedures.

Resolves problems referred to by other departmental staff. Assists in the administration of specific programs and ensures compliance with Arbonne objectives and state and federal relations.

Validates data and assures integrity in systems and reports. Identifies and researches a variety of sources for background and / or supporting information, e.

g., historical, legal, general practice, relative to assignments. Summarizes and documents findings. Makes recommendations as appropriate.

Is the primary liaison for the local LMS. Works closely with HR Ops team to assure data is accurate, notifications are appropriate and timely, student groups are managed, courses are functional, and assignments are appropriate.

Provides user support, functional system expertise, and reports.

• Monitors interfaces and audits results, validating data between systems to assure integrity through quality control and testing.
• Assists in development and maintenance of internal activity tracking systems for information storage and retrieval purposes.

Ensures progress and summary activity reports are prepared and submitted on a timely basis. Ensures accuracy of information.

• Assures document management system is functional and provides support to end users.
• Maintains professional and positive attitude when working with internal and external clients.
• Perform other duties as assigned.
• Each employee is responsible for raising awareness of our commitment to Corporate Social Responsibility and should actively participate in activities and initiatives which are designed to have a positive impact on the environment and local communities.
• As an employee of a purpose driven company, you are required to establish a goal relative to social and environmental impact.

What you need :

Required qualifications

• Req bachelor’s degree in human resources management, Business Administration or related field.
• 3-5 years Minimum two (3) years HR Systems support, and reporting experience required.
• Project management or system implementation experience.
• Proficient in MS Office, Outlook, HRMS and LMS Systems.
• Highly proficient verbal and written communication skills.
• Capable of communicating with all levels.
• Critical thinking, analytical and creative skills.

Preferred qualifications :

• Pref Experience with any of the following : ADP WFM, Workday, Kronos, or Document Management Systems.
• People Analytics for HR (PAHR) certification
• Commitment to model and live out our Core Values (Accountability, Community, Innovation and Courage) and a positive mindset are critical for success and should reflect in everything you do.

The salary for this position is $115,000-$125,000 / yr.

Arbonne International is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin / ancestry, age, sexual orientation, gender identity, gender expression, military / veteran status, marital status, disability status, or any other basis prohibited by law.

At Arbonne International, it's about each person bringing passion and skills to a dynamic and inclusive workplace!