Administrative Assistant

U.S. Silica Holdings Inc. is a global performance materials company and is a member of the Russell 2000. The company is a leading producer of commercial silica used in the oil and gas industry and in a wide range of industrial applications.

Over its 123-year history, U.S. Silica has developed core competencies in mining, processing, logistics and materials science that enable it to produce and cost-effectively deliver more than 600 diversified products to customers across our end markets.

U.S. Silica's wholly owned subsidiaries include EP Minerals and SandBox Logistics™. EP Minerals is an industry leader in the production of products derived from diatomaceous earth, perlite, engineered clays and non-activated clays.

SandBox Logistics™ is a state-of-the-art leader in proppant storage, handling and well-site delivery, and is dedicated to making proppant logistics cleaner, safer and more efficient.

The company has 27 operating mines and processing facilities and two additional exploration stage properties across the United States and is headquartered in Katy, Texas.

The ideal candidate will be experienced in handling a wide range of administrative and plant support related tasks, will be a fast learner and will be able to work independently with little or no supervision.

This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting diverse people and programs.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.

ESSENTIAL JOB FUNCTIONS :

• Answer phones and direct all incoming calls to appropriate party promptly and efficiently, take accurate messages when needed.
• Open, sort, and distribute incoming correspondence, including faxes and mail.
• Ship packages via UPS for staff, distribute incoming packages to staff.
• Pickup and send out mail from post office routinely.
• Perform general office duties, such as ordering supplies and organizing supply room.
• Provide clerical support to the plant.
• Obtain and maintain Notary designation.
• Assists operations and maintenance with tracking critical data and provides reports.
• Oversee office functions and ensure that the area operates smoothly with minimal errors or interruptions.
• Arrange tours and visits from internal and external customers, as well as local businesspeople, neighbors and vendors.
• Prepare and organize employee relations functions for the plant.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for meetings.
• Pickup food at local restaurants for business meals.
• Manage Community Outreach Reporting
• Be the point of contact for community related functions and contribution requests.
• Complete all check requests and payments to local organizations for contributions that are allocated.

EXPERIENCE, KNOWLEDGE, SKILLS, AND ABILITIES :

• High School Diploma required Bachelor's Degree Preferred
• 5+ years’ experience supporting at the administrative level
• Work well under high pressure with an extreme level of confidentiality.
• Proven ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Ability to work autonomously across multiple initiatives
• Critical thinking skills to solve office problems
• Excellent communication skills both verbal and written
• Ability to work under pressure in a very demanding environment with a variety of personality types

U.S. Silica is an equal opportunity employer for all without regard to race, gender, color, religion, national origin, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law.

U.S. Silica is a smoke- and drug-free workplace. The above description is intended to capture the essential functions of the job, nature and level of work as of the preparation date.

It is not intended to be an exhaustive list of all duties that may be required of the position. This job description may be modified at any time with or without notice.