Title : Administrative assistant
Location : Phoenix, AZ 85003
Duration : 3 months Contract
Note : Need local candidates only : they need to be able come to the office a day or two per week if needed. But can work from home.
Position Description
Book numerous meetings for the FCSM, Fare Study, and East Valley Transition Projects o Coordinates meetings; compiles and assembles materials and agenda.
- Develop and maintain projects Contact lists
- Call Vendors to obtain information
- Take and organize notes
- Compile action items from various projects
- Create 1 : 1 relationships between document types o Take items from MS Project and create links to place them or link them to Excel to maintain visual compatibility o Create spreadsheets for current annual processes
- Develop Report templates for each specific project
- Create a tracking mechanism and work with PM to ensure reminders sent and followups maintained
- Other duties as they come up
- Nice to have skill; not required : Develop Reporting templates to be auto filled from other locations to streamline processes
Skills Required
o Communication Skills : ability to effectively communicate with others
o Organizational Skills : Highly organized and skilled at managing multiple tasks and priorities simultaneously.
o Time Management : Effective time management with the ability to meet deadlines and prioritize tasks o Attention to Detail : o Accurately detail notes, prepare reports, proofread documents.
o Very good proof-reading skills
o Adaptable and flexible : able to pivot and switch priorities
o Problem-Solving : Good common sense and can quickly identify issues and propose solutions to Manager of Project Management
o Technology skills :
- Expert level Outlook and Excel skills
- Proficient in Word, PowerPoint, Webex meetings, Webex Teams
- Proficient in SharePoint - efficiently organize, share, and retrieve documents.
- Compile action items from various projects
- Typing- 60wpm min.
Experience Required : 5 years in an advanced administrative professional role / 5 years at an Admin III level
Education Required : Collège Graduate
Thanks & Regards,
Jani. S Team Lead Recruitment
Sunrise Systems Inc. Transforming Business. Enhancing Careers
105 Fieldcrest Ave Suite# 504, Edison, NJ 08837 USA
Desk : 732-837-0402 & 732-272-0267 Fax : (732) - 692 - 8944
Email : jani.s@sunrisesys.com URL : www.sunrisesys.com
Admin Assistant
Seeking a highly experienced, organized and action-oriented individual to provide professional administrative support for the Global Communications Team. Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at al...
Online Admin Assistant
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues ...
Admin Assistant
Seeking a highly experienced, organized and action-oriented individual to provide professional administrative support for the Global Communications Team. Exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at al...
Admin Assistant
Our transformative logistics client is setting the standard for forward thinking solutions to deliver the highest level of value add to their customers.This company supports services like e-commerce fulfillment, warehousing and distribution, with transportation management.This client has reached an ...
CWR-Admin Assistant I
Experience booking travel arrangements Microsoft Office experience Knowledge of multiple administrative disciplines Ability to support tasks of moderate complexity, which require discretion and independent judgment Ability to work with minimal supervision, maintain confidentiality when appropriate, ...
Admin/Accounting Assistant
Support the executive management team with paperwork, filing, organization of tasks.Assist with managing schedules and organizing calendars.Assist the outside Team with scheduling factory trips and flights.Assist with filing promotional reimbursements for factories.Assist with coordinating food for ...
Admin Assistant - Credit
The Admin Assistant - Credit, based at our Phoenix location, will provide administrative support to the Accounts Receivable and other departments. ...
Construction Sales Admin Assistant
ABcom, a leader in mission critical infrastructure design and build, is seeking Administrative Assistant to the Operation Manager to focus on new and ongoing business development. ...
Assistant LMS System Admin
Assists with the administration, management and support of the LMS platform (Cornerstone OnDemand) to ensure ongoing consistent, efficient and effective operations for data input, learning records, historical training data and eLearning deployment. ...
Admin/Accounting Assistant
JOB DESCRIPTION ADMINISTRATIVE ASSISTANT . ...