Executive Administrative Assistant

job summary : Responsibilities :

Responsibilities :

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.
• Teams with others to review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness;

ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranges travel for the team or department; completes expense reports in a timely manner
• Collects, reviews, enters and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant;

assists with response to inquiries from accounts payable and payees.

Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.

Skills : Creating Presentations, Handling Confidential Information, Problem Solving, Conflict Resolution, Maintaining Calendars, Microsoft Office, Administrative Duties, Travel Arrangements, Expense Reports, Concur, Meeting Arragements, Catering, Written Communication, Oral Communication, Scheduling, SOW, Data into Spreasheet, Editing, Multi-tasking Experience : Experienced6 year(s)

responsibilities :

• Coordinates documents and correspondence, including letters, reports, emails, presentations, memos, faxes, etc.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document and report data.
• Teams with others to review documents and proofread work for grammar and spelling, accuracy, consistency of terms, and completeness;

ensures document text and graphics adhere to corporate and organization guidelines and standards.

• Arranges travel for the team or department; completes expense reports in a timely manner
• Collects, reviews, enters and formats accurate data into spreadsheets, databases, and other electronic tools.
• Interfaces and communicates with internal customers; builds the network to direct people to the appropriate resources.
• Researches solutions and responds to email and phone inquiries with direct guidance and review from direct supervisor.
• Enters requests for payments into accounting system based on documentation provided by supervisor, team members, or more senior administrative assistant;

assists with response to inquiries from accounts payable and payees.

Participates in maintenance of improvement processes; implements changes to improvement processes for direct responsibilities with direction from supervisor.

The essential functions of this role include :

working in a smoke free environment

qualifications : Experience

Experience

• Experienced
• 6 years

Education

Associates

skills :

• Creating Presentations
• Handling Confidential Information
• Problem Solving
• Conflict Resolution
• Maintaining Calendars
• Microsoft Office
• Administrative Duties
• Travel Arrangements
• Expense Reports
• Concur
• Meeting Arragements
• Catering
• Written Communication
• Oral Communication
• Scheduling
• Data into Spreasheet
• Editing
• Multi-tasking
17 days ago