Job Description
Job Description
Description : DAILY
DAILY
1. Responsible for answering inbound calls, taking messages, and directing calls to appropriate extension.
2. Enter invoices in QuickBooks and administer billing as needed.
3. Handle any miscellaneous tasks assigned by Controller or COO.
BIWEEKLY
1. Process payroll reports.
2. Prepare payable to be paid for all QuickBooks companies and cut checks.
3. Scan copies of all payables to be saved on appropriate server.
4. Distribute Paylocity advice of devices to the appropriate team members.
5. Send employee terminations to the appropriate benefits carriers.
6. Bill Workers Compensation invoices to properties.
MONTHLY
1. Audit insurance invoices for accuracy to then be entered in QuickBooks.
2. Invoice insurance to all properties.
3. Sort, code and bill AMEX invoice.
4. Invoice for management fees, maintenance, reimbursement and construction supervision for the commercial properties.
5. Prepare monthly reimbursement invoices for properties.
6. Audit memorized transactions to ensure prior month end close. Follow up on outstanding invoices.
7. Rent for hotel ownership
8. Manage certificate of insurance from commercial tenants.
Requirements :
Educational and Experience Requirements :
- Experience completing time critical projects responsibly
- Strong math and analytical skills
- Industry experience a plus
Qualifications / Skills and Abilities Requirements :
- Thorough understanding of general ledger accounting
- Proficiency in Microsoft Excel
- Experience with QuickBooks and / or M3 Accounting Core software is a plus
- Must be able to manage multiple priorities and able to work well in a fast-paced, dynamic environment
- Ability to work in a team environment as well as self-motivated in individual projects
- Strong personal accountability and work ethics
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