Grants & Financial Services Manager

Job Title : Grants & Financial Services Manager

Department : Finance

Reports To : Director of Finance

FLSA Status : Salary, Exempt

Employment Status : Full-time | Non-Union

Pay : $80,000 - $95,000

Benefits : Medical, Dental, Vision, Pension, Voluntary Supplemental, and Paid Time Off

Job Summary :

This position performs specialized tasks that support core accounting and finance functions, including account reconciliation, preparation of financial statements and reports, and assistance with audit processes. The position oversees all grant activities for the District, including management, reporting, compliance, and grant writing. The role requires the application of specialized knowledge and the ability to work independently while maintaining accuracy and attention to detail.

Duties / Responsibilities :

• Process and document finance-related transactions, including tracking budget accounts and expenses, reconciling accounts, counting cash, and reviewing bank statements.
• Reconcile general ledger accounts and assets on a monthly basis
• Prepare journal entries and assist with payroll, accounts payable, and accounts receivable as needed.
• Prepare basic financial statements, employee forms, accounting reports, spreadsheets, and operational summaries.
• Extract and analyze financial data to produce routine accounting reports and schedules.
• Receive, process, and code receipts, invoices, statements, payments, returned checks, fees, budget changes, and related documents.
• Maintain accurate and organized financial files and assist with annual audit preparation.
• Reconcile and record various financial documents such as worksheets, vouchers, deposits, sales receipts, and cashiering sessions.
• Retrieve and input fiscal and statistical data; perform research to resolve discrepancies.
• Compare system totals versus cash totals for cash management purposes.
• Maintain inventory records and oversee fixed asset tracking and auction documentation.
• Serve as the primary point of contact for all grant-related activities.
• Manage all phases of the grant lifecycle including application, administration, reporting, and closeout.
• Prepare drawdown requests, quarterly and annual progress reports, and ensure compliance with federal, state, and local grant requirements.
• Maintain grant records and documentation in alignment with audit and regulatory standards.
• Act as the District's grant writer; research, develop, and submit proposals for new funding opportunities.
• Monitor and report on the financial and programmatic status of active grants.
• Work closely with departments to track grant-funded project activities, timelines and budgets.
• Perform other related duties as assigned.

Education & Experience :

Skills / Knowledge :

Physical Requirements :

Travel :

General Working Hours :

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department. At CityLink, we are committed to fostering a diverse and inclusive environment for both our employees and the communities we serve. We encourage applicants from all backgrounds to apply.

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin or ancestry, physical or mental disability, association with a disabled person, marital status, reproductive health decisions, family responsibilities, military or veteran status, pregnancy or related medical conditions, citizenship, order of protection status, political affiliation, hair texture or style, or any other characteristic protected by federal, state, or local law. This applies to all terms of and conditions of employment including but not limited to recruiting, hiring, promotion, demotion, termination, layoff, transfer, leave of absence, and compensation and training.

As part of our normal procedure for processing applications, inquiries may be made concerning information on an applicant's work, driving, criminal, credit, and educational history. A pre-employment drug screen, background check, and reference checks are required. Employees are subject to the provisions of the Drug-Free Workplace Act of 1988. We are a Drug Free Workplace and conduct random testing. A physical examination, including range of motion, lift test, whisper test, eye test, and MVR review may be required depending on position.

All job requirements in the job description indicate the minimum level of knowledge, skills, and / or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested.

Any disclosed pay range is based on a consideration of neutral factors and criteria such as required qualifications, experience, education, skill, training, certifications, seniority, etc. The employer reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill, training, certifications, or seniority.

By signing below, I acknowledge that I have read and understand the job requirements, responsibilities and expectations set forth in the job description provided for my position. I attest that I can perform the essential job functions as outlined with or without any reasonable accommodation.