Project Manager (Health & Wellness)

Overview

adam&eveDDB NY is a creative communications agency dedicated to making creative work that works. We believe in the power of creativity to create the change we want to happen in the world and develop audacious, unexpected, and famous ideas for our clients that help to grow their businesses and shape culture by driving behavior change at scale.

We’re a start-up at scale, with the energy & agility of a start-up, and power & resources of a global network.

We are an agency that believes firmly in respect, kindness, openness, self-expression, and creativity, making space for the lived and learned experiences of all our people, and helping them to be the best they can be.

We are intellectually curious about difference, embracing change for the better, and are committed to opposing injustice and constantly challenging the status quo.

We whole-heartedly believe great ideas can come from anywhere and that the best ideas come from everyone. We are a place packed with the energy and passion to make things happen.

At adam&eveDDB, our Project Managers are the lead of flight control for getting our work completed on time, on budget, and within scope.

Our Project Managers are the hub that drives all work through our processes. The Project Management team sets the bar for problem solving and decisiveness across the agency team and functional groups to effectively lead the team to the best outcome for our clients.

Responsibilities

• Project Integration Management
• Keen understanding of integrating multi-agency and -discipline team across a project.
• Responsible for project communications and process adherence across multi-agency and -discipline teams.
• Project Scope Management
• Responsible for understanding project scope and preventing scope creep.
• Identify shifts in timing, deliverables, and resources while communicating potential impacts.
• Project Schedule Management
• Develop and manage project timelines based on hour needed to complete the deliverables required.
• Able to break project down into small pieces (stages) and understand the deliverables at each stage.
• Project Cost Management
• Determine and manage project burn reporting with finance team including tracking, mitigating, and reporting on a weekly and monthly basis.
• Partner with finance, account, creative, and production teams to ensure weekly and monthly tracking of budget and hours is accurate and within scope.
• Ensure client billing is accurate by tracking, reporting, evaluating, and controlling projects.
• Project Quality Management
• Working with Account Management lead, ensure process, documentation, reporting, and other enhancements are enacted as needed in order to ensure client satisfaction and optimal product delivery.
• Capture lessons learned throughout a project and apply lessons to future projects, as well as develop and implement plans for best practice enhancements and improvements.
• Project Resource Management
• Engage and manage appropriate talent and resource allocation at all project stages.
• Demonstrate strategic thinking for resourcing all projects.
• Project Risk Management
• Manage and communicate with risk management tools on a daily basis.
• Ability to perform qualitative and quantitative risk management with skill and confidence. Ability to accurately articulate risk management / mitigation plans and escalate high risk issues with management.
• Define, manage, and mitigate risks, including taking a proactive, approach to solve issues before they arise or manage as they come up.
• Project Communication Management
• Ensure involvement of the appropriate teams during each project phase.
• Drive open and honest communications across all teams to ensure no roadblocks in projects

Qualifications

• 4+ years of project management experience within an advertising agency or with multi-agency teams across disciplines.
• Experience working on pharmaceutical advertising team(s) required.
• Pharmaceutical launch experience preferred.
• Ability to maintain focus under pressure, be thorough, and keep a positive attitude. Ability to understand the outcome, not just the process.
• Extremely high standards for work and behavior; accountable, reliable, and dependable. Acute attention to detail and accuracy.
• Exceptional written and verbal communication skills; ability to break down complex information.
• Proficient in project scoping, project planning, resource management, timeline creation, and risk management.
• Experience managing medium-to-large scale projects with various disciplines and stakeholders, including multi-agency teams.

Be comfortable managing and influencing people who are not direct reports, as well as director-level and management personnel.

• Ability to drive multiple projects and streams of work concurrently while meeting deadlines and maintaining proper documentation and reporting.
• Ability to interact with and represent the team to a range of people, from entry-level to upper management and Leadership, including clients.
• Able to establish leadership on project with internal stakeholders and clients. Easily recognized as the person who can answer questions on projects, process, and everyday activities around the team and client.

Gains trust to build productive and constructive relationships. Encourage an environment of teamwork and excellence.

• Ability to work independently to tackle problems and direct to solutions. Be highly adaptable, able to anticipate issues and needs before they arise and take the necessary steps to alleviate and / or mitigate.
• Leverage project management tools (Smartsheet, Workfront, etc.) to manage day-to-day operations, automate tasks, ensure quality, and promote process efficiencies.
• Knowledge and experience with Microsoft Suite, Smartsheet, Workfront.
• Solid track record of successfully leading projects from initiation to completion on time, on budget, and within scope, including resource management across disciplines.
• Complete understanding of principles of marketing and communications planning, including strategy, creative, and production practices.

What we offer :

• Annual salary range : $75,000-90,000, commensurate with experience
• Comprehensive medical, dental, and vision plans
• Generous Time Off
• Paid parental leave
• Tuition Reimbursement
• Family Planning Assistance
• Stock Discounts
• Transit Discounts
• LinkedIn Learning Access
• Employee Assistance Programs

Please let us know should you require any additional support or assistance through the recruitment process.

adam&eveDDB is an equal opportunities employer and will never favor or discriminate against anyone based on their age, gender, ethnicity, sexual orientation, disability, pregnancy or maternity, religion or belief, marriage or civil partnership, gender identity, expression, or realignment.

This role requires regular in-office presence with a minimum of three days per week, to engage and collaborate in in-person team interactions and meetings as required.

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