Administrative Assistant

Information About Administrative Opening

Location :

on-site in Milwaukee, WI

Description :

This role will be providing administrative secretarial support for the Client Experience & Digital Products small group of executive leaders.

May provide backup support for other administrative assistants.

Administrative Support (60-80%) :

• Schedules meetings for small groups. This requires coordinating various schedules, room accommodations and equipment requests.
• Assist in expense management by reviewing and reconciling invoices, tracking expenses, and preparing expense reports for approval and reimbursement.
• Coordinate travel arrangements for staff members, including booking flights, accommodations, and transportation.
• General typing skills to type letters, reports, and memos from handwritten notes. Set up the document into the correct format, correcting any spelling or grammatical errors.

May produce slides for presentations, upon request. Must maintain confidentiality when performing these tasks. Composes short memos and simple correspondence upon request.

• Answers routine inquiries and researches information as appropriate within established limits. Compiles data assembles materials, researches defined and readily available information.
• General office skills involve making copies or involved copying projects requiring two-sided, multiple page projects.
• Answers routine questions requiring knowledge of business function.
• Sorts mail each day and delivers to appropriate person. Sends / receives fax mail, as appropriate.
• Receives guests / visitors in a professional manner.
• Performs other duties, as requested. May assist in special projects.

Office / Division Administration (20-40%) :

• May be required to type transaction work notifying Human Resources of any name / address / phone changes.
• Maintains attendance records for the division, recording vacation days, sick days and compensatory time, travel time
• Updates manuals for division.
• Maintains general and confidential files for department.
• Contacts Building Services for problems with facilities
• Maintains file of important dates / meetings
• Initiates disbursement requests.
• Registers division members for seminars.
• Specific special projects may be performed as necessary

Additional Skills & Qualifications :

MUST HAVES :

• Minimum 5 years of previous administrative secretarial experience
• Proficiency in Microsoft Outlook, Word and PowerPoint
• Demonstrated accuracy in grammar, spelling and proofing
• Ability to handle confidential materials discreetly and efficiently use tact and professionalism in dealing with others
• Demonstrated ability to handle multiple priorities.
• Proven ability to work independently and with initiative in completing work assignments and meeting deadlines.

NICE TO HAVES :

• Previous insurance or financial services administrative experience
• Executive administrative support. Experience working with executive leaders

About TEKsystems :

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity.

We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia.

As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change.

That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.