Program Manager - Medical Affairs

The Program Manager plans, organizes, directs, and manages all aspects of a mid to large scale recognized organizational program.

Provides leadership, guidance, and direction for day-to-day program operations and administrative activities, including the authority to make independent decisions regarding program operations, administration, and governance.

Leads and / or contributes to the short-term and long-term strategic planning, design, development and implementation of program objectives, processes and standards.

May supervise staff as it relates to the overall management of the program.

Primary Duties & Responsibilities

Oversees and / or manages the assigned recognized organizational program and has authority for day-to-day program operations and administration.

May be responsible for program development or expansion. Plans and implements program operations, determines and develops governance, processes and / or guidelines, coordinates program activities and timelines, and determines and organizes resources to meet program objectives.

• May identify program participants and lead cross-functional teams in the administration, maintenance or expansion of the program.
• Interfaces with internal and external key stakeholders including other departments, leaders across the organization, representatives from external agencies / organizations in the management of the program to provide guidance, resolve issues, grow the program, and / or implement processes and / or solutions.

Identifies and defines any logistics, action items, changes, or information needed to effectively manage the program.

Identifies growth opportunities and further efficiencies that impact the program and / or departments success and aids in development of strategic plans to achieve objectives.

Evaluates feasibility, forecasting financial impact and providing recommendations or making decisions to support the success of the program.

Interfaces with internal / external stakeholders to maintain and further develop program growth, community outreach activities, as well as relationship building and maintenance.

Researches and analyzes data for evaluating performance of program or program operations, including quality assurance and trends.

Makes recommendations to leadership and / or implements program changes based on findings. Provides data and / or summary findings to program participants, stakeholders, leadership, and / or cross-functional teams.

• Evaluates requests for program exceptions or changes, and determines response, escalating as necessary.
• Assesses communication and training needs, develops and implements any applicable communication, education, training, on-boarding and / or mentorship pertaining to the program.

Provides regular communication to departments and leaders across the organization. Notifies stakeholders of any changes to the program.

May work with cross-functional teams across multiple departments to develop communication and training materials.

• In conjunction with leadership, responsible for planning, monitoring, and managing program fiscal budgets and financials, and resolves or escalates issues.
• Maintains data system integrity and ensures quality assurance measures are followed based on departmental standard operating procedures.

May provide ad hoc reporting to support recommendations observed through trend analysis for future planning and enhancements.

Monitors program to ensure appropriate governance and program compliance with local, state and federal laws; accreditation, professional and regulatory agency standards and licensure requirements.

Maintains staff and program compliance with organizational policies and procedures.

May manage staff and / or lead the work of others.

Department Specific Duties

Responsible for intervention meeting schedules and collaborates with administrative colleagues to coordinate PARS / CORS committee co-chairs and leaders.

Develops resources including agendas and identifies participants for intervention meetings in partnership with appropriate stakeholders.

• In conjunction with the PARS / CORS chair, staffs all meetings related to the program. Organizes and follows up on all PARS and CORS interventions.
• Processes all PARS / CORS reports and provide egregious reports to appropriate parties. Coordinates PARS / CORS unnamed list, physician list, uploads and maintains all confidential records related to the PARS / CORS program.
• Partners with leadership to develop key performance metrics for the program, tracks, trends and provides routine reports.

Manages highly sensitive data from multiple inputs including management of technical aspect for data exchange.

• Retrieves report from secure message, reviews report, discusses with leadership, and sends reports to be reviewed and distributed.
• Interfaces with internal and external partners / collaborator as well as leaders across the organization.

Education :

• High School Diploma or GED, required.
• Bachelor’s degree in Healthcare, Management, Business or related field - preferred.

Experience and Skills :

• 5 years of Management, Program or Project Management, or related experience, Required
• 2 years of Experience within a highly confidential area and experience working in risk management environment, physician well-being, and / or peer review - Preferred
• 2 years of Experience with highly sensitive data including management of technical aspect for data exchange - Preferred

Physical Demands :

Standing, Walking, Sitting, Lifting 50 lbs. Carrying 50 lbs. Pushing 50 lbs. Pulling 50 lbs. Reaching, Handling, Grasping, Feeling, Talking, Hearing, Repetitive Motions, Eye / Hand / Foot