Executive Assistant to the Vice Provost for Research

Overview

The Office of the Vice Provost of Research (OVPR) at Tufts University provides the key services necessary to deliver exceptional results in research.

The OVPR strives to provide high quality services to faculty and staff and to increase the funding available to support research and scholarship, all the while protecting the University's interests and ensuring that Tufts is compliant with all relevant laws and regulations.

This position sits on the Business Operations team within the OVPR's Administrative Core. This team coordinates and manages a matrix of operational services to augment the office's support of research and scholarship.

Business Operations has several core activities, with this role focused specifically on providing executive-level administrative support to the Vice Provost (VP) for Research (Bernard Arulanandam) and will provide support to other members of the team, as requested.

This is a hybrid position. Expectation for first 90 days to be onsite 3 days / week. After 90 days, may transition to work 2 days onsite and 3 days remote, based on VP's schedule and needs. Overtime available.

What You'll Do

This is an exciting administrative support position working on a cohesive and supportive team with a true community-feel, where each person is cross-trained, and we reward hard work with unlimited potential for development.

Ask us about our track record for growing the talent in our office!

The Executive Assistant to the Vice Provost for Research reports to the Director of Strategic Initiatives & Operations in the OVPR.

They are a member of the OVPR's Administrative Core with primary responsibility for providing executive support to the work of the VP, by carrying out complex executive administrative duties.

Responsibilities include :

• Manages and prioritizes a high volume of meeting requests on a very complicated, executive-level calendar (including multiple overlapping requests)
• Assists the VP in managing and prioritizing communications with internal and external constituencies

Prepares agendas and other materials (some confidential) for meetings

Composes, edits, and proofreads correspondence, reports, and other communications

Participates in, leads and manages assigned special projects for OVPR, as required

Organizes and plans logistics of meetings, retreats, and other larger events, including worldwide travel arrangements;

monitors travel budget, and reconciles VP's travel card

Carries out other duties, as assigned

What We're Looking For

Basic Requirements :

• Knowledge and experience typically acquired through the completion of an Associate's Degree or equivalent
• 3+ years of related professional experience
• Experience with calendaring and preparing presentations (PPT)
• Must be an excellent multi-tasker with proven ability to work through frequent interruptions
• Superior written and oral communications skills
• Ability to work with confidential information and data

Preferred Qualifications :

• Bachelor's Degree
• Experience in a not-for-profit or university setting
• Flexibility to work some hours outside of typical working day

The pay rate for this position is $35.50 / hour.

Pay Range

Minimum $31.90, Midpoint $37.95, Maximum $44.00

Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.