Job Description
Job Description
We are in search of an Administrative Assistant to join our team in the Real Estate & Property industry based in Fairfield, New Jersey.
As an Administrative Assistant, you will play a key role in managing administrative tasks, handling customer inquiries, and maintaining accurate records.
This role offers a contract-to-hire employment opportunity with the potential for long-term growth and development.
Responsibilities :
- Undertake administrative tasks such as filing, scanning, and maintaining accurate records.
- Handle inbound and outbound calls, providing excellent customer service to our residents.
- Process residential property management tasks, including creating parking passes and move-in packets.
- Assist with the creation and management of leases and other related documents.
- Provide coverage for the receptionist as needed, ensuring a positive and professional first point of contact for all visitors and callers.
- Utilize Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) to manage emails and data entry tasks effectively.
- Assist with handling and resolving complaints from residents and customers.
- Collaborate with other team members to ensure efficient and seamless administrative operations.
- Receive training and continually update knowledge and skills relevant to the role and industry.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Experience handling inbound and outbound calls
- Strong customer service skills
- Proven ability to perform data entry tasks with accuracy
- Experience with email correspondence in a professional setting
- Knowledge of real estate and property industry is a plus
- Ability to multitask and prioritize tasks effectively
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and as part of a team
- High school diploma or equivalent required, higher education or certifications in relevant fields are advantageous.
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