Assistant Dean and Deputy Director of Administration

Assistant Dean and Deputy Director of AdministrationStanford Cancer Institute

September 27, 2024

The full job description covers all associated skills, previous experience, and any qualifications that applicants are expected to have.

The Stanford Cancer Institute (SCI) Assistant Dean and Deputy Director of Administration (AD DDA) is the administrative partner to SCI Director Dr.

Steven Artandi and serves as the senior administrative executive overseeing all research and business operations of the SCI, including its NCI Cancer Center Support Grant (CCSG) and its responsibilities to the SOM as a large business unit aligned within the clinical and basic science departmental structure.

The SCI AD DDA has a joint reporting relationship to the SOM Associate Dean / Chief Financial Officer to ensure organizational alignment between the SCI and the SOM mission of research, teaching, and patient care.

The SCI AD DDA partners with the SCI Director and the other members of the SCI senior leadership team, as well as health system and SOM leaders, to advance Stanford Medicine’s cancer preeminence by fostering exceptional basic science and cancer clinical research, patient care, education and training, and community outreach and engagement.

The SCI AD DDA, in concert with the SCI Director, is responsible for envisioning and executing the SCI’s strategic plan.

The ideal candidate is a creative and dynamic oncology leader with the ability to inspire, collaborate, and lead by influence in a large, matrixed academic health system.

The AD DDA partners with the SCI Director in meeting and integrating all requirements of the NCI CCSG into the fabric of the SCI and throughout its operations, and in overseeing the SCI’s CCSG renewal with the NCI every five years.

The position will also work closely with the SCI Director and other leaders on the planning for a future new cancer campus for Stanford Medicine.

Under the AD DDA leadership, responsibilities span a broad scope of operations across the SCI including cancer clinical research operations, research administration, SCI-based shared resources, broad personnel management, budgeting and financial operations, faculty affairs, strategic communications and events, educational programs, and facilities planning and space management.

Additionally, the AD DDA will have a passion for talent management and mentorship with responsibility for a workforce of over 425 Stanford University staff positions in a complex organizational structure.

The SCI and its leaders are committed to demonstrating cultural awareness and are tireless advocates for diversity, equity, and inclusion.

CORE DUTIES :

• Independently initiate and create strategic plans for organization or program(s) managed. Establish business and administrative mission and goals.
• Partner with faculty and hospital(s) leadership to advocate for the needs of the department’s goals to internal and external parties.

Develop long-range business plans in conjunction with leadership.

• Independently and / or collaboratively initiate and support the execution of strategic plans of considerable complexity and scope for the department.
• Propose and / or manage the implementation of complex and significant programmatic changes that may impact the department’s academic and research capabilities.

Consult and advise senior leadership.

• Responsible for the financial viability and success of the department. Develop and deliver complex, comprehensive financial analysis, high-level strategic modeling both short and long term and provide advice to senior leadership decisions.
• Oversee the management of the consolidated annual budget plan, including developing, monitoring, analyzing forecasting and reporting.

Recommend and develop strategies for general cost containment, strategic investments, and growth management.

• Negotiate with the hospital(s) regarding programmatic needs and fiscal matters.
• Direct staff and provide leadership to achieve goals and vision of the department. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
• Independently or in collaboration with human resources managers, guide faculty and staff supervisors in the interpretation and implementation of human resources policies, procedures, and programs.
• Partner with hospital(s) and in the development of business plans and program planning; negotiate and monitor funds flow and productivity targets.

Leverage hospital(s) and School of Medicine fiscal affairs resources to manage department cost accounting, revenue management, and productivity reporting.

Represent and advocate for department needs with hospital(s) and central units in the areas of research, clinical care, education, and space;

including current and future needs.

• Partner with hospital(s) and department leadership on activities to plan and meet physician improvement goals.
• Manage the direction of internal academic and administrative policy development for programs and administrative operations.

Make recommendations for changes in staffing, facilities, health and safety compliance, finance, technology and / or administrative functions.

Work with the Chair and / or Dean’s Office regarding resources to support faculty activities and interests.

• Evaluate business processes and operational and / or financial effectiveness.
• Interpret, implement and ensure compliance with academic and administrative policies and procedures within the department, School of Medicine, and University.

MINIMUM REQUIREMENTS : Education & Experience :

Master’s degree (BA, Health Care Administration, Public health or related field) or combination of education and relevant experience.

Five years of progressively responsible managerial experience including financial and budget preparation. Three years of supervisory experience.

Knowledge, Skills and Abilities :

Demonstrated strategic and operational leadership, planning, organizing, and change management skills. Ability to demonstrate an elevated level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.

Exceptional negotiation and effective people skills, negotiation and political acumen. Excellent communication skills. Able to influence people, solve problems, troubleshoot, think creatively and resolve conflicts.

Ability to establish a culture of integrity within their unit and with those external to the units. Demonstrates to others that he / she is direct, truthful and credible.

Demonstrated skill as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation.

Makes decisions effectively and decisively. Demonstrated expertise in business and management concepts. Advanced financial expertise in accounting, budget planning, and financial forecasting.

Strong knowledge of industry standards and / or regulatory requirements. Demonstrated ability to identify and analyze all pertinent information / data to make and communicate decisions to meet the unit's current and future financial, research, academic and administrative needs.

Demonstrated experience implementing financial funding concepts and regulatory agency policies and guidelines throughout multiple unit(s).

Working knowledge of grants and contract administration.

DESIRED SKILLS :

Knowledge of cancer programs and structure (e.g., clinical, research, cancer clinical research, NCI, American Cancer Society, National Comprehensive Cancer Network, patient advocacy groups, cancer research foundations, etc.

Experience within a preeminent cancer center and / or academic medical center. Basic knowledge of clinical care.

CERTIFICATIONS AND LICENSES :

None

PHYSICAL REQUIREMENTS :

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand / walk, reach / work above shoulders, use a telephone, writing by hand, lift / carry / push / pull objects that weigh up to 10 pounds.

Rarely twist / bend / stoop / squat, sort / file paperwork or parts, lift / carry / push / pull objects that weigh 11-20 pounds.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

The expected pay range for this position is $251,500 - $400,000 per annum / hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position.

The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https : / / cardinalatwork.

stanford.edu / benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees.

Specifics about the rewards package for this position may be discussed during the hiring process.

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