Administrative Assistant – Harper Group Publicity (NYC Hybrid)

Overview

Provides administrative and publicity support to multiple Publicity Directors in the Harper Group

Responsibilities

Performs general administrative duties, including processing mailings to media, influencers, and booksellers, and managing of internal databases

Orders books and bound manuscripts; orders posters; creates mock-ups for media, and makes up press materials

Media research : Muckrack, Podchaser, social media, and more

Data entry of media and event bookings

Help creating seasonal catalogue collections for meetings

Books travel for authors, and helps organize and manage author media and tour schedules

Facilitates setting up meetings : for department, and with media and events coordinators

Pulls book assets from internal database

Submitting and managing invoices

Qualifications

Minimum 1 year of prior administrative experience preferred

Ability to multi-task and manage time effectively

Excellent written and oral communication skills; excellent organizational skills and attention to detail

Proficiency with Microsoft Office Suite : Word, Excel, and PowerPoint

Proficiency with social media platforms a plus

Self-motivated with excellent time management skills

Ability to work well in a fast-paced environment handling multiple tasks to meet the required deadlines

Quick learner of new technologies and tools

Broad interest in books, literature, and current events a plus

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job.

That’s why cover letters are strongly preferred .

The salary for this position is $50,300-$53,000. We recognize that attracting the best talent is key to our strategy and success as a company.

As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.

The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

HarperCollins Publishers is an equal opportunity employer.

Job Locations US-NY-New York

Category Administration

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

EEO / AA / M / F / Disabled / Vets