Administrative & Financial Coordinator

Job Title - Administrative & Financial Coordinator

Job Start Date - / /

Job End Date - / /

Job Description - School / Division School of Public Health- Multi-Epi Core Department Name Dept of Epidemiology Job Title Finance and Administrative Coordinator Job Description / Daily Tasks (REQUIRED) The Finance & Administrative Coordinator is responsible for providing financial and administrative support to one () of four () administrative cores in the School of Public Health.

Responsibilities include processing monthly transactional journal entries, assist in maintaining / updating financial records, and processing transactions.

This position provides logistical and event support,and responding to inquiries. The position is also responsible for providing administrative support for the administrative core, depending on the need and availability.

• Process high volume of financial transactions in Workday via the financial coordinator role %
• Initiate and monitor the transactions in Workday including employee and vendor reimbursements, requisitions and purchase orders for the Units.

Collect paperwork, communicate with the unit if additional information is needed, and complete transactions and send to the controller’s office.

Compile Professional Service Agreements, supplier registration forms, Guest Speaker forms, etc. in collaboration with the Unit.

Process expense and travel reimbursements for staff in the Units. Process wire transfers as needed.

• Ensure applicable University spending and documentation policies are followed.
• Work with Manager and others on business process changes and be up to date on necessary changes (Workday).
• Assign appropriate worktags (accounting codes) to transactions to enhance budget to actual reporting. Inform analysts and units of how certain charges will appear so more accurate budgets can be created.
• Review transactions monthly and reconcile the accounts. Ensure proper back up is in the system.
• Investigates and resolve discrepancies.
• Submits cost transfers.
• Provides Administrative Support for the core and Center Directors %
• Office / Operations Coordination (%) What is the reason / justification for this need? Growth and restructure of some tasks within the Multi-Epi core What is the estimated duration for this business need?

year FLSA : exempt or non-exempt? Non-exempt What is the desired Start Date? ASAP What is the expected End Date? / / What are the daily hours (schedule) for this role?

If part time / per diem, please specify approximately how many hours. : - : ( / hr lunch)

Work Location : Location of Position : If Remote, please specify exact working address : South Main street nd floor

Parking : metered street parking and public transportation. Position Classification : Onsite, Hybrid and Remote Hybrid but onsite for the first months.

Then work with manager on - days remotely after months

Job Requirements : Type of experience needed? Bachelor’s Degree, preferably in accounting or finance, and - years of related experience or equivalent combination of education and experience.

Experience in an academic setting preferable.

Strong analytical and spreadsheet skills.

Excellent organizational and communication skills; both written and verbally. Ability to organize, prioritize and follow through on multiple-deadlines.

Customer focused, learns quickly, accountable and resourceful. Number of years of experience needed? - years of experience Minimum education requirement? Associates degree

Job Responsibilities : Are there any specific tools the resource will need to know how to use? Familiarity with Microsoft Office Suite, Google email and calendar functionality, with basic knowledge of computer troubleshooting skills What is the ideal personality for someone in this role?

Someone who is eager and ready to learn. A creative mind with an ability to suggest improvements. Provide the TOP must have skills?

Financial, contract, and operational skills Which skills are nice to haves ? Effective interpersonal, organizational and leadership skills.

Possesses a willingness and ability to support and promote a diverse and inclusive campus community Any Additional Information?

Financial experience along with transactional tasks

• Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts.
• Excellent time management skills and ability to prioritize work
• Organization and the ability to multitask to complete a wide variety of tasks
• Initiative and ability to work independently and as a member of a team.
30+ days ago