Purchasing & Receiving Manager

Job Description

Job Description

Come join our team…

Trump National Golf Club Jupiter is a family oriented 5-star golf club located in the heart of Palm Beach County. This premier club features an award-winning 18-hole golf course, state-of-the art clubhouse, the finest of dining venues, spa and fitness center and a resort style pool. All coming together to make this one of the most desirable clubs in all of Florida.

At Trump National Golf Club Jupiter, our mission is to provide a memorable experience for the entire family to enjoy. This is achieved through our world-class facilities and the superior service provided by our dedicated staff.

If you wish to join an elite team, Trump National Golf Club Jupiter is currently hiring. Successful candidates must have excellent communication skills and possess strong leadership, management and motivational skills with the ability to interact with members, guests, owners, and associates at all levels within the company.

Applications are now being accepted for the following position :

Purchasing & Receiving Manager

Summary : The Purchasing and Receiving Manager is responsible for overseeing all procurement and receiving activities to support the Club’s operations. This role ensures the timely acquisition and delivery of goods and services, maintains effective inventory control systems, and collaborates with multiple departments to meet organizational needs efficiently and cost-effectively.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Oversees and manages the purchasing of all supplies, equipment, and services necessary for Club operations, including food and beverage, maintenance, and office supplies.
• Hires, manages and trains staff, ensuring alignment with Club standards of quality and service across all technical and non-technical responsibilities.
• Creates, maintains and distributes weekly schedules for staff and communicates changes as appropriate to all.
• Assigns duties, work stations and responsibilities to staff and directs their performance.
• Maintains accurate timekeeping records, including daily and weekly punch details, and approves payroll in ADP.
• Develops and maintain relationships with vendors; negotiates pricing and terms to secure the best value and service for the Club.
• Monitors market trends and adjusts purchasing strategies to optimize cost-effectiveness and supplier performance.
• Ensures all purchasing activities comply with the Club’s financial policies and budget constraints.
• Manages the inventory control system to accurately track goods ordered, received, and stored.
• Conducts timely inventory counts; reconciles discrepancies and reports findings to the accounting department.
• Develop and implement inventory management procedures to minimize waste, improve accuracy, and maximize efficiency.
• Collaborates with department heads to forecast supply needs and manages reorder schedules to avoid shortages.
• Supervises all incoming deliveries, ensuring products are inspected for quality, accuracy and condition.
• Ensures proper documentation and follow-up on discrepancies related to damaged goods, shortages, or incorrect shipments.
• Maintains organized and compliant storage of goods, adhering to all health and safety regulations.
• Keeps precise and comprehensive records to track all purchasing, receiving, and inventory-related transactions.
• Prepares regular reports on purchasing trends, inventory status, and budget performance for senior management.
• Ensures that all documentation (invoices, purchase orders, receiving logs, etc.) is properly filed and accessible for auditing purposes.
• Maintains full compliance with all applicable regulations and Club policies related to purchasing, receiving, and inventory control.

Supervisory Responsibilities : Manages up to four employees and is responsible for the overall direction, coordination, and evaluation of these units. Carries out supervisory responsibilities in accordance with the organization’s polices and applicable laws. Responsibilities include interviewing, hiring, and training employees : planning, assigning, and directing work; appraising performance; rewarding and disciplining employees.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and / or Experience : Associate's degree (A. A.) or equivalent from two-year college or technical school; or two to three years related experience and / or training; or equivalent combination of education and experience.

Language Skills : Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills : Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability : Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills : To perform this job successfully, an individual should have knowledge of Spreadsheet software, Word Processing software, accounting and inventory software.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to stand; walk; and sit. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

We offer a competitive benefits package including :

EOE / DFWP

Trump National Golf Club Jupiter participates in the federal E-Verify program, an electronic system that verifies employment authorization in the United States by comparing information from an employee’s Form I-9, Employment Eligibility Verification, with government databases. The company uses E-Verify only after an employee has accepted a job offer and completed the Form I-9. The company does not use E-Verify to pre-screen job applicants or candidates who have not received a job offer from the company.