Office Administrator

Job Summary :

Office Administrator will perform various administrative and clerical tasks. They will undertake a variety of activities in the office ranging from billing jobs to basic record keeping.

They will need to have the ability to work diligently to help maintain smooth operations. They must be reliable and hardworking with great communication skills.

Job Responsibilities (Including, but not limited to) :

• Maintain files and records so they remain updated and easily accessible
• Sort and distributing incoming mail and prepare outgoing mail
• Answer and transfer telephone calls or take messages
• Type, format, or edit routine memos or other reports
• Copy, file, and update paper and electronic documents
• Collect information and perform data entry
• Prepare and process bills and other office documents
• Undertake basic bookkeeping tasks and issue invoices, statements, etc.
• Assist in office management and organization procedures
• Support new hire orientation facilitation
• Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages
• Assist in making travel arrangements and booking venues for conferences and events
• Operate office machines, such as photocopiers and scanners, security systems, voice mail systems and personal computers
• Performs other duties as assigned

Required Skills & Qualifications :

General

• High school diploma or equivalent; college degree
• Preferred proven experience as an administrative assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficient in MS Office (especially Excel); Working knowledge of relevant software (e.g. adobe)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Background in construction billing is a plus
• A positive can-do attitude and openness to trying things new ways
• GRIT values Guts, Reliability, Innovation, and Teamwork

Technical

• Proficient in Microsoft Suite (O365, Dynamics, Excel, Word, Powerpoint)
• Knowledge of web-based platforms a plus

Physical Demands and Working Environment :

• The employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is frequently required to walk.
• The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.

Why Work At Congruex

No matter what role you play, you are an important part of the One Congruex Family. We offer :

• Medical, Dental & Vision Benefits
• 401(k) Program with a Company Match.
• Free Wellness Resources & Marketplace Discounts
• Paid Maternity & Parental Leave
• Paid Basic Life Insurance & Voluntary Options
• The pillars of Congruex culture are GRIT, safety, inclusion, and family.

The Fine Print :

We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles.

Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

This document does not create an employment contract, implied or otherwise, other than an at-will employment relationship.