Facility and Inventory Specialist (Staff Services Officer II)

Facility and Inventory Specialist (Staff Services Officer II)(00042974)

Organization

TEXAS EDUCATION AGENCY

Primary Location

Texas-Austin

Work Locations

Texas Education Agency1701 NORTH CONGRESS AVENUEAustin78701

Management

Employee Status

Regular

Schedule

Full-timeStandard Hours Per Week : 40.00

Travel

Yes, 5 % of the TimeState Job Code : 1551Salary Admin Plan : BGrade : 18

Salary (Pay Basis)

3,543.41-4,338.16(Monthly)

Number of Openings

Overtime Status

Exempt

Job Posting

Jun 14, 2024, 5 : 24 : 31 PM

Closing Date

Ongoing

Description

MISSION : The Texas Education Agency (TEA) will improve outcomes for all public-school students in the state by providing leadership, guidance, and support to school systems.

Core Values :

• We are Determined : We are committed and intentional in the pursuit of our main purpose, to improve outcomes for students.
• We are People-Centered : We strive to attract, develop, and retain the most committed talent, representing the diversity of Texas, each contributing to our common vision for students.
• We are Learners : We seek evidence, reflect on success and failure, and try new approaches in the pursuit of excellence for our students.
• We are Servant Leaders : Above all else, we are public servants working to improve opportunities for students and provide support to those who serve them.

POSITION OVERVIEW :

The Texas Education Agency (TEA) oversees the primary and secondary education of more than five million students in Texas public schools by providing leadership, guidance, and support to school systems.

Well-equipped agency employees are critical to ensuring local school districts, superintendents, and teachers are supported to ensure the Agency’s Strategic Plan achieves our vision to prepare the public-school students in Texas for success in college, career, or the military.

The Facility and Inventory Specialist provides moderately complex logistical operations support and technical assistance.

The work involves coordinating and performing various agency support functions, including mail processing, property, asset, and staff relocation, receiving, inventory and storage support, and coordination of building maintenance.

This role also includes disseminating information, maintaining files and inventory systems, developing operational reports, and providing general support work.

The specialist performs additional duties as assigned and may train others. This role works under general supervision, with limited latitude for initiative and independent judgment.

This role will report to the Facility and Move Manager in the Agency Services unit within the Division of Agency Operations.

Please note that a resume and short answer responses are required attachments for applying to this position. Incomplete applications will not be considered.

Additionally, applicants who are strongly being considered for employment must submit to a national criminal history background check.

ESSENTIAL FUNCTIONS :

Job duties are not limited to the essential functions mentioned below. You may perform other functions as assigned.

• 1. Mail & Finance Supports : retrieve, receive, and distribute US Postal Service mail, FedEx, and other deliveries daily;
• ensure special mail, including bank and treasury items, is retrieved, properly secured, and delivered to designated staff and / or the Treasury;

prepare monthly chargebacks for USPS and FedEx; assists with chargebacks for internal supply orders

• 2. Facility and Move Management : assists with equipment and staff relocations and works collaboratively with other members of the Agency Services team to provide move assistance throughout the agency;
• shared responsibilities include setting up conference rooms for the State Board of Education, State Board for Educator Certification, and other internal agencywide meetings;
• assists in the transfer or disposal of agency-owned assets; coordinates record retrieval of files, transport, and refile agency archive records;

assists with coordinating pickup and destruction of confidential records

• 3. Supply, Receiving, Inventory & Asset Management : provides backup logistical support for supply, receiving, inventory and asset management activities;
• serves as back-up receiver for all agency-owned assets and supplies; verifies and receives deliveries, supplies, and assets within the inventory system to verify receipt;
• when necessary, coordinates and reconciles monthly chargebacks for all supply "sales" to agency departments alongside accounting staff;
• coordinates store and internal supply operations delivery, including stocking and issuing materials, equipment, or other agency-owned inventory;

coordinates supply room annual inventory procedures; may collaborate and advise on internal processes for and assist with recommending and implementing agency-wide process changes around agency asset management and supply purchases

4. Interagency Coordination : works collaboratively with others to resolve related issues and concerns; serve as back-up liaison for facility maintenance and minor construction requests with other entities (Texas Facilities Commission, Department of Information Resources, Department of Public Safety, Texas Correctional Industries, etc.)

Qualifications

MINIMUM QUALIFICATIONS :

• Education : Graduation from an accredited four-year college or university
• Required Licenses : Must possess and maintain a valid class C Texas driver’s license.
• Experience : At least one (1) year of experience in logistical operations support activities, move management, and related duties.
• Substitutions : Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.

OTHER QUALIFICATIONS :

• Share the belief that all Texas students can achieve at high levels and are able to succeed in college, career, or the military.
• Ability to work hours other than 8 to 5. May occasionally be required to work weekends and holidays.
• Ability to perform manual labor, including lifting supplies and materials and lifting boxes, furniture, modular furniture components, and other office equipment.
• Experience with Smartsheet, the Asset Management, Inventory and / or Purchasing modules in the Centralize Accounting and Payroll / Personnel System (CAPPS), and TxFS, strongly preferred;

Ability to compile and analyze data and prepare accurate reports.

• Skilled in adapting to and executing unexpected tasks; able to take direction, manage multiple projects at once, and meet deadlines.
• A strong customer-service mindset focused on engaging internal and external stakeholders, actively listening, and collaborating in a results-oriented team environment to solve problems.
• Success in leveraging different strategies and interpersonal skills to move work forward, demonstrating flexibility and adaptability while ensuring compliance with applicable rules and best practices to meet deadlines.
• A strong desire to self-reflect, give and receive feedback, and continuously improve.
• Proficiency with Microsoft Office 365 suite of applications.
• Ability to develop and maintain productive and professional relationships with co-workers and a wide range of work-related contacts.
• Ability to identify rules, principles, or relationships that explain facts, data, or other information; and to analyze information, make correct inferences, and draw accurate conclusions.

As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, sex, disability, age or veteran status, unless an applicant is entitled to the military employment preference.

To review the Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces to each job classification series in the State’s Position Classification Plan (provided by the State Auditor's Office), please access the click on the military occupational category that corresponds with the state classification in this job posting title.

This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency.

No phone calls or emails, please. Due to the high volume of applications, we do not accept telephone calls and cannot reply to all email inquiries.

Only candidates selected for interview will be contacted.