Executive Assistant

Job Description

Job Description

What You Will Do

As an Executive Assistant at H.G. Fenton Company, you will provide high-level support to Sr / C-Suite leadership, thriving in a fast-paced environment where your intense drive, organizational precision, and proactive initiative will shine.

You’ll work on varied, dynamic projects, balancing multiple priorities, while maintaining a commitment to delivering high-quality results.

Your role is essential in supporting executive operations, ensuring the smooth handling of all tasks, with a focus on maintaining confidentiality and professional integrity.

Key Responsibilities :

Executive-Level Support : Manage complex calendars, ensure preparation for daily priorities, and maintain seamless communication for the executives you support.

You’ll balance tasks independently while staying within established systems.

• Document Management : Prepare, review, and organize sensitive business documents including forms, templates, audit documentation, and compliance reporting with meticulous attention to detail.
• Confidentiality & Discretion : Handle sensitive information with care, ensuring all business and employee data are managed with the utmost discretion and professionalism.
• Project Management : Take charge of projects, driving them forward with a self-directed approach, while juggling multiple deadlines and priorities without compromising on quality.
• Process Improvement : Leverage your technical expertise to identify and implement process improvements, using tools such as MS Excel, PowerPoint, Canva, and other advanced software.

Why You Will Love Working Here

At H.G. Fenton Company, we empower our employees to take initiative and make decisions that align with our core values of innovation, employee empowerment, and professional development.

You’ll enjoy a fast-paced, results-driven environment where no two days are the same, and your technical expertise will be highly valued.

Your ability to take ownership, navigate multiple simultaneous projects, and deliver high-quality outcomes will make you a key contributor to our executive team’s success.

What You'll Bring

• Experience : A minimum of 4+ years supporting Sr / C-Suite Leadership in a similar role, with a proven track record of managing executive priorities effectively.
• Technical Skills : Proficiency in Microsoft Office Suite, particularly MS Excel, and familiarity with software such as PowerPoint, Canva, Adobe, and DocuSign.
• Organizational Expertise : A keen eye for detail, excellent time-management skills, and the ability to balance competing priorities with ease.
• Project Management : Previous project management experience is strongly preferred, ensuring you can handle fast-moving tasks and deadlines.

About H.G. Fenton Company :

We are a family-owned Real Estate Company born in San Diego operating for over 100 years! Our vision is to continue providing quality product and service to our community through continued innovation and living our core values for another 100 years We’ve established a set of values within our organization that are committed to empowering employees to make decisions that align with our culture, pioneer innovation, enhance employee experiences, promote professional development and encourage work-life balance.

Below is a summary of the H.G. Fenton Company benefits program

Our Compensation Philosophy

Fenton’s goal is to ensure performance-based compensation that is motivating and competitive and we adopt a pay-for-performance approach.

To support this goal, we obtain annual market data for each role from similar organizations in the applicable market to ensure we are paying based on current market information.

Some of our roles include variable pay, which includes commissions and / or a bonus structure intended to incentivize performance where it matters most.

The compensation range for this position is $42- $48 / hr inclusive of bonus.

About H.G. Fenton Company :

We are a family-owned Real Estate Company born in San Diego, operating for over 100 years. Our largest and fastest-growing operations are in multi-family housing and commercial property management, where our purpose is to provide quality products and services for our customers to live well and businesses to succeed.

Through our commitment to our core values, we empower employees to make decisions that align with our culture, pioneer innovation, enhance the employee experience, promote professional development, and encourage work-life balance, ensuring our continued success for another 100 years.

Additional Fenton Benefits & Perks :

Medical, Dental, Vision - 401(k) + Match Company Profit Sharing - Education Reimbursement - Onsite Gym- Padres Tickets - Discounted Pet Health Insurance - Thanksgiving Turkey Gift Certificates - Apartment Housing Discount (15% to 20% for our Employees) - Company-Sponsored Training Programs - Team Building Activities - Employee appreciation and wellness events.

Time Off :

3 Weeks of Paid Vacation and 10 Paid Holidays Annually - 40 Hours of Paid Sick Leave