Associate Director

Position Summary :

Rutgers University- Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, is seeking an Associate Director.

Working side by side with the CEO / State Director, this dual-role position requires a strategic leader who can oversee both the financial management and operational functions of the NJSBDC as well as provide support for public-facing events and legislative meetings.

Overall responsible for working with the CEO / State Director on crafting the network-wide strategic plan, handling some external communications to media and partners, as well as providing support for legislative endeavors at both the federal and state levels in consultation with the University's Office of Government Relations.

In-state and out-of-state travel is required.

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This position will be responsible for and not limited to the following :

Financial Management

• Budgeting and financial planning for the NJSBDC Network as a whole to ensure organizational alignment with our strategic goals and priorities.
• Completing all required quarterly grant reporting fiscal filings for 5+ multi-million dollar grants to include ensuring federal, state, and local compliance.
• Establishing and maintaining adequate financial controls to safeguard the organization's financial assets, achieve cost efficiencies, and ensure compliance with all relevant laws and grant regulations.
• Overseeing correspondence for all internal, external, federal, state, and other grant agency audit requests and concerns.
• Monitoring and forecasting cash flow to ensure the State Office as well as all 11 Regional Centers of the NJSBDC meet all their financial obligations and operate successfully.
• Overseeing the creation and submission of Subawards, Purchase Orders, and Invoices for all 11+ Regional Centers and 75+ contractors, inputting all grants and their relevant documents / data into Rutgers RAPPS Portal in tandem with the Business Finance Manager.
• Managing Program Income, Discretionary Cash accounts, salaries and wages, journal entries, and ensuring all financial data is correctly reflected in Rutgers Financial systems (Oracle) as well as regional center financial systems at our host universities (Workday, Banner, Oracle, etc.).

Operational

• Assisting the CEO / State Director with continually meeting, reviewing, and documenting the performance of each of the 11 Regional Directors and their centers as well as the NJSBDC network as a whole.
• Assigning goals and metrics for each of the individual service centers, tracking and reporting progress towards goal and metric achievement and implementing corrective actions when needed.
• Overseeing programmatic and narrative reporting to the SBA and other partners including annual survey processes.
• Assisting with the drafting and reviewing of grant proposals as well as assisting the CEO / State Director throughout the accreditation process including resolving issues.

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