Contract Administrator

Summary

Under minimal supervision, the Contract Administrator is responsible for managing and maintaining a comprehensive database of contracts for the company.

This role involves overseeing the entire contract lifecycle, from initial drafting using approved contract templates and negotiation to execution and renewal.

The Contract Administrator will work closely with the regional Legal & Compliance team as well as in-house counsel and with various other departments and stakeholders to ensure compliance with the company’s contractual obligations and to establish protocols and procedures related to contract management.

Essential Duties & Responsibilities

• Commercial Contract Management :
• Maintain a centralized contract database, ensuring accurate and up-to-date information on all contracts and supporting negotiation correspondence.
• Monitor contract expiration dates and proactively initiate renewal or termination processes as required.
• Collaborate with in-house legal counsel and other stakeholders to review and negotiate contract terms and conditions.
• Ensure compliance with contractual obligations and work with in-house counsel to identify and resolve any potential breaches or disputes.
• Track and manage contract amendments, addendums, and extensions.
• Process Development and Improvement :
• Implement standardized protocols and procedures for contract management and assist in preparation of contract-related documents, such as templates, guidelines and policies.
• Continuously evaluate and improve contract management processes to enhance efficiency and effectiveness.
• Identify opportunities for automation and leverage technology tools to streamline contract administration.
• Documentation and Reporting :
• Prepare and maintain accurate records, including contract negotiation correspondence and other documentation as needed.
• Generate reports and analytics on contract status, performance, and compliance for management review.
• Stakeholder Collaboration :
• Collaborate with various departments, including legal, privacy, accounting and operations, to ensure alignment and coordination in contract management activities.
• Serve as a point of contact for internal and external stakeholders regarding contract-related inquiries and issues, providing guidance, summaries and support to internal teams on contract-related matters.
• Conduct training sessions and supporting user materials as required.
• Legal & Compliance Support :
• Identify, develop and recommend best practices to business units from a legal and compliance perspective.
• Work with internal associates responsible for quality control, and make recommendations to improve internal audit functions and processes.
• Assist the regional legal and compliance team with various contractual, legal or compliance related projects as needed.

Education and / or Experience

Successful candidate will be a service-oriented individual with high personal standards, integrity and a hands-on work style.

This position requires an individual who is comfortable working at a varying pace, managing multiple tasks and deadlines simultaneously, adjusting priorities often, and managing frequent interruptions.

This position interacts with and provides service to a large group of internal colleagues and has high levels of contact with clients and external business partners.

The Contracts Administrator must be positive and approachable and work effectively with diverse personalities. In addition, the following is required unless otherwise noted :

• Successful work history to include a minimum of 2 year’s experience in contract administration or experience in a similar role such as a paralegal.
• Proficient in contract development, contract standards and language.
• Excellent organizational and time management skills, with the ability to prioritize and manage multiple contracts simultaneously.
• Attention to detail and a high level of accuracy in contract review and analysis.
• Proficient in using contract management software and tools.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Analytical mindset and problem-solving abilities with demonstrated ability to resolve problems and present results neatly with clarity and precision in oral and written form.
• Demonstrated ability to develop, plan and implement short and long-range goals.
• Knowledge of insurance industry regulations and compliance requirements preferred but not required.
• Proficiency with personal computers and comprehensive knowledge of MS Word and Excel applications with the ability to operate standard office equipment is required.
• Maintain a valid driver’s license and have reliable transportation.

Work environment & Physical Demands

• Ability to use computer keyboard and sit in a stationary position for extended periods as well as use of office equipment such as copy machines and telephones.
• Work is performed in a typical interior / office work environment.
• Extended work hours (10-12 hours / day) required on occasion.

The applicable base salary range for this role is $46,700 to $81,800. The base pay offered will be determined on factors such as experience, skills, training, location, certifications, and education.

Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.

We embrace a culture that celebrates and promotes the many backgrounds, heritages and perspectives of our colleagues and clients.

Marsh & McLennan Agency offers competitive salaries and comprehensive benefits and programs including : health and welfare, tuition assistance, 401K, employee assistance program, domestic partnership benefits, career mobility, employee network groups, volunteer opportunities, and other programs.

For more information about our company, please visit us at :

LI-DNI