Administrative Assistant

Job Title : Administrative Assistant

Location : Maitland, FL

Pay : $20-$22 / hour

Type : long term temp

Job Summary :

Company is seeking a highly organized and detail-oriented Administrative Assistant to support the Executive Director in daily operations.

The ideal candidate will have strong secretarial skills, excellent time management, and the ability to handle multiple tasks efficiently.

This role is key to ensuring smooth communication and workflow within the organization.

Key Responsibilities :

Provide administrative support to the Executive Director, including managing calendars, scheduling meetings, and preparing documents.

Maintain organization of all office files, both digital and physical, ensuring accurate records are kept.

Assist with event planning and coordination, including logistics, communication with vendors, and tracking RSVPs.

Handle phone calls, emails, and other correspondence professionally and in a timely manner.

Draft letters, memos, and other documents as needed. Prepare and distribute meeting agendas, minutes, and follow-up action items.

Manage and update databases, contact lists, and other organizational systems.

Assist in the preparation of reports, presentations, and fundraising materials.

Support the coordination of fundraising efforts and outreach campaigns. Perform other secretarial duties such as photocopying, scanning, and filing.

Maintain office supplies and ensure smooth day-to-day office operations.

All other duties as deemed necessary.

Qualifications :

Proven experience as an administrative assistant or in a similar role.

Excellent organizational and time management skills.

Strong written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to work independently, prioritize tasks, and meet deadlines.

Detail-oriented, with the ability to handle sensitive information confidentially.

High level of professionalism and interpersonal skills.

Ability to assist with occasional event coordination and volunteer management.

Apply today!

EEO / AA Employer / Vet / Disabled.

The Know Your Rights poster is available here :

The pay transparency policy is available here :

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.

For Los Angeles, CA applicants : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

none specified)